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Heat and Control is seeking an experienced Travel Coordinator to join our Brisbane team on a 12-month maternity leave contract. If you are self-motivated and excel at managing complex travel logistics, this is your opportunity to work with a global leader in food processing and packaging systems.
About the Role
This position is ideal for a highly organised, confident, and outcomes-focused travel professional. You will bring travel coordination experience and pride yourself on clear communication and attention to detail. In this role, you will coordinate national and international travel arrangements. Supporting our Engineering, Commissioning, Service and Executive teams, you will ensure seamless end-to-end travel logistics, documentation and reporting.
Key Responsibilities:
* Coordinate all aspects of domestic and international travel, including flights, accommodation, car hire, quotes, approvals, confirmations and itineraries.
* Arrange Visas and legal documentation through various embassies and the Department of Foreign Affairs & Trade where required.
* Manage travel insurance plans and claims.
* Oversee daily travel administrative duties, including invoice verifications, accounts coordination, importing itineraries and travel profiles into our internal travel diary and onto travel agent portals.
* Reconcile travel credit cards transactions.
* Maintain monthly travel reports for the CFO, including bookings, changes and cancellations.
* Provide ad hoc support to reception, including couriers, meeting room bookings, phone and visitor management.
About You
To be successful you will have:
* 3+ years experience in travel coordination.
* Certificate III in Business Administration.
* Strong proficiency across the Microsoft Office Suite and SharePoint.
* Excellent written and verbal communication skills.
* Strong time-management and multi-tasking abilities.
* A collaborative mindset and a team-first approach.
About Heat and Control
Established in 1950, Heat and Control is a privately-owned, world-leading manufacturer of Food Processing Systems, Product Handling Equipment and Packaging and Inspection Systems. We design, engineer and build machinery that creates, inspects, packs and conveys processed foods.
With our head office based in Brisbane and operations spanning Southeast Asia, India, China, Europe, the UK, and Africa, we serve a global customer base and are proud recipients of numerous prestigious export awards.
What We Offer
* Competitive remuneration package and employee conditions.
* Free on-site parking.
* A supportive and collaborative team culture with low staff turnover.
If you are ready to make your mark in a fast-paced, globally connected industry, apply now and become part of the Heat and Control team
Heat and Control is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
You can visit our website at: www.heatandcontrol.com
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Food and Beverage Manufacturing and Industrial Machinery Manufacturing
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