Executive Assistant - Branch Director (BH- )
Location: Hawthorn, Australia • Sector: Marketing • Salary: $120,000.00 per annum
Executive Assistant Not-for-Profit Organisation Hybrid Environment Highly Attractive Salary Package
Primary Objective
This is a pivotal position providing executive-level administrative and secretarial support to the Branch Director, as well as facilitating communication with senior leaders, government representatives, and external stakeholders.
Key Responsibilities and Accountabilities
- Provide proactive diary management, prioritisation, and organisation of meetings with internal and external stakeholders.
- Act as the first point of contact for colleagues, senior executives, and external stakeholders, managing calls and correspondence with professionalism.
- Deliver comprehensive administrative support including records management, preparation of reports, and drafting of documents.
- Manage all incoming correspondence and emails, directing as appropriate and ensuring timely follow-up.
- Provide high-level support to the Board and Sub-Committees, including meeting coordination, agenda preparation, document collation, and accurate minute-taking.
- Draft, review, and edit correspondence, briefings, presentations, and reports to an executive standard.
- Coordinate conferences, business travel, and accommodation arrangements.
- Organise internal and external meetings and events, including attendance, logistics, catering, and distribution of materials.
Individual Capabilities
The successful candidate will be highly professional, discreet, and well-presented, with:
- Strong ability to multitask and manage competing priorities.
- Forward-thinking approach, anticipating the needs of senior executives.
- Excellent time management and organisational skills.
- Exceptional attention to detail and accuracy.
- Outstanding written and verbal communication skills.
- Proven discretion and maturity in handling confidential information.
Experience and Qualifications
- Minimum 7-10 years' experience as an Executive Assistant supporting CEOs and C-suite executives in complex, fast-paced environments.
- Demonstrated experience providing Board and Sub-Committee support, including preparation of agendas, collation of papers, and accurate minute-taking.
- Proven ability to operate with high levels of discretion, judgement, and professionalism.
- Advanced skills in MS Office Suite and confidence with digital communication tools.
- Strong ability to manage workload, resolve conflicts, and deliver to deadlines.
- A proactive problem-solver with sound decision-making skills.
What's on Offer
- Fantastic culture.
- Hybrid working workplace with flexibility.
- On-site parking.
- Laptop and mobile phone provided.
- Competitive salary package, commensurate with experience.
Diversity, Equity & Inclusion at Hudson
Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive.
We welcome applications from all backgrounds, identities, and lived experiences-because when different voices come together, amazing things happen.
Casual Loading
Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading.
This excludes permanent and fixed term roles.
Required Skill Profession
Sales & Marketing
📌 Executive Assistant Branch Director
🏢 Hudson
📍 Australia