Context
Responsibilities: 1. Facilitate the processing of operational payments, including the preparation of requests, verification of supporting documentation, monitoring approval flows and communicating approval in line with standard operating procedures.
2. Verify payments received into IOM bank account through CommBiz and BPoint payment platforms.
3. Monitor operational credit card balances, make recommendations for card limits based on operational trends and prepare requests for timely replenishment as required.
4. Verify and input financial and related data into IOM financial management systems and case management databases within established timeframes to support the efficient implementation of projects.
5. Extract monthly financial reports and support project managers to review the accuracy and completeness of project report data.
6. Facilitate the generation and distribution of monthly loan balance reports to beneficiaries and supporters in line with the standard operating procedures.
7. Act as the Focal Point for self-payers travel programmes and provide advice and guidance to overseas Country Offices on consumption and reconciliation.
8. Any other tasks as may be assigned.
Qualifications: EDUCATION
High School diploma with four years of relevant experience; or,
Bachelor's degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience.
EXPERIENCE
Experience in financial administration;
Experience in providing administrative support;
Experience using an Enterprise Resource Planning system is an advantage; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
Robust organizational and time management skills; and ability to deliver under tight timelines;
Strong attention to details and analytical skills, patient and willingness to learn new things;
Knowledge of IOM or UN internal procurement and financial rules and corresponding ERP components is an advantage.
Required Competencies
IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies - behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.