Office Manager – Tomato Farm (Horticulture)
Position Title: Office Manager
Employment Type: Full-time (Minimum 38 hours per week)
Location: Baldivis, Western Australia
Salary: AUD $73,000 – $85,000 + Superannuation (commensurate with experience)
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About the Business
Ookuma Farm Pty Ltd is a commercial tomato farming operation supplying major supermarkets and wholesale markets across Australia. We manage year-round production, packing, and distribution, requiring strong administrative and operational support to ensure compliance, efficiency, and quality outcomes.
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The Role
We are seeking an experienced Office Manager to oversee the administrative, operational coordination, and compliance functions of our tomato farm. This role is critical to ensuring smooth day-to-day operations between farm production, packing, logistics, and management.
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Key Responsibilities
* Manage daily office operations and administrative systems
* Coordinate production, packing, and dispatch documentation
* Oversee payroll preparation, timesheets, and staff records
* Liaise with suppliers, transport companies, and customers
* Prepare invoices, purchase orders, and cost tracking reports
* Maintain compliance records (food safety, WHS, audits, labour requirements)
* Support management with operational reporting and data analysis
* Manage scheduling, communications, and document control
* Assist with workforce coordination, including seasonal labour administration
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Skills and Experience Required
Essential
* Minimum 2–3 years' experience as an Office Manager, Administration Manager, or similar role
* Experience in agriculture, horticulture, food production, or logistics environments
* Candidates must have specific experience in agriculture or horticulture industries
* Strong knowledge of office administration, reporting, and record-keeping
* Ability to manage multiple priorities in a fast-paced operational setting
* Proficient in Microsoft Office (Excel, Word, Outlook)
* Strong written and verbal communication skills
* Must have existing Australian work authorisation at the time of application
Highly Desirable
* Experience in fresh produce, farming, or food supply chain businesses
* Understanding of Australian workplace relations and payroll processes
* Experience dealing with audits, compliance, or quality systems
* Multilingual skills (e.g. Japanese)
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Qualifications
* Diploma or higher qualification in Business Administration, Management, or a related field
(or equivalent relevant work experience)
A diploma qualification in Business Administration, Management, or related field is mandatory and cannot be substituted with work experience alone.