Location: Bayside Council, Sydney, NSW, Australia
Position: Administration Officer (Governance) – Permanent full‐time, 35 hours per week, based in Rockdale (close to Rockdale Station).
Our team
At Bayside Council, we are committed to a positive, flexible and supportive workplace culture, where our people and customers feel respected and valued. We are proud to serve our community through operating with transparency, integrity and in the best interests of the Bayside community to deliver exceptional service. The City Performance directorate underpins the delivery of service excellence by providing expertise in financial services, procurement, governance and business technology.
About the Role
Council's Governance & Risk team provides an active role in organisational governance and transparency. The role is responsible for supporting the administration, maintenance and communication of robust governance frameworks and supporting policies, systems, procedures and processes in line with legislative compliance. Key responsibilities include:
* Provide high‐level administrative support including governance‐related activities across Council to facilitate good practice in ethics and values and the decision‐making process.
* Support the provision of accurate advice, support and information to Council business units regarding governance‐related functions to promote consistent decision making.
* Assist to implement and maintain governance systems and projects to enable legislative compliance and business improvements.
* Support the maintenance of Council's policy and procedure framework to maintain a current single source of truth for all Council's policies and procedures.
* Update and maintain relevant record management systems and governance, delegations and reporting registers and systems to meet statutory reporting and policy requirements.
* Collate relevant information and statistics regarding Council performance against governance responsibilities to enable organisational direction, strategy and decision making.
* Maintain various registers including employment registers, notice of motion registers, etc.
* Assist to coordinate staff training arrangements to raise awareness of individual and Council responsibilities regarding ethical behavioural standards and governance frameworks.
* Promote the positive and collaborative culture and values of the organisation through open, fair and transparent decision making and ethical, professional behaviour.
* Work in collaboration with and assist the team, manager and other key stakeholders to achieve business unit goals, work requests, demands and Council priorities.
About You
The successful applicant will have experience in administration, customer service, negotiation, and complaint handling, with high attention to detail, computer literacy, adaptability to changing priorities and research and analytical skills, including demonstrated ability to apply legislation. Strong time management skills are essential.
We are looking for an individual with the following:
* Relevant qualifications and/or equivalent experience.
* Availability to attend meetings (outside of business hours) as required.
* Skills in time management, prioritisation and flexibility in managing priorities.
* Interpersonal skills to build internal and external relationships.
* Listening, verbal and written communication skills.
* Proficiency with information technology systems and applications.
* A proven track record in governance or a related field, ideally within a public sector or council environment.
Our Benefits And Culture
* 3 extra days off during Christmas each year.
* 15 days sick leave each year.
* 2 days health and wellbeing leave each year.
* Gym membership discounts.
* Additional parental leave entitlements for both parents.
Closing date: Tuesday, 28 April 2026
Salary Range: $70,599 to $79,071 + super
Applicants may be required to satisfactorily undertake a Criminal History Check, Medical and/or Working with Children check in accordance with the position.
Bayside Council is proud to be an Equal Opportunity Employer and a Child‐Safe Organisation. We are committed to fostering a diverse, inclusive, and safe workplace where all individuals regardless of background, experience, or identity, feel valued and respected. We also recognise the rights of children and young people to feel safe when accessing Council services, and we strive to maintain an environment that promotes their safety and wellbeing. All hiring decisions are based solely on individual merit and alignment with the requirements of the role. Applicants can request a reasonable adjustment at any stage during the recruitment process by getting in touch with our Talent Acquisition team to discuss their needs in confidence.
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