Office Manager and Assistant to the Global Commercial Director
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As Office Manager and Assistant to the Global Commercial Director, your role will be crucial to the smooth operation of the entire business. You will play a pivotal role in supporting the sales process and enhancing client relationships across our media portfolio, including Top1000funds.com, Professional Planner and Investment Magazine. This role primarily involves providing sales support and executive assistance to the Global Commercial Director.
The ideal candidate will be an organised and proactive professional with a passion for financial services and a strong commitment to delivering exceptional client experiences.
Key responsibilities
Office management, inc. management of company inbox, handling of calls to the company phone line, staff onboarding and being the main point of contact for office supplies as well as general HR, IT and finance queries
Provide comprehensive administrative support to the Global Commercial Director, including heavy calendar management, meeting coordination and correspondence handling
Company-wide organisation ofboth domestic and international travel, often with tighttime frames. For overseas trips, you will work closely with our corporate travel agent to finalise itineraries
Booking appointments with high profile executives, including researching potential contacts and making introductory arrangements
Liaising with a wide variety of stakeholders from CEOs to media agencies to our own internal founder and managing director, editorial and events teams
Assist the sales team in maintaining their sales pipeline by the creation of contracts and supporting key business opportunities
Organise and facilitate meetings and assist with agendas
Expense preparation and reconciliation
Handling overflow work and ad hoc tasks as directed by the EA to the Founder and Managing Director
Some small event planningin collaboration with the two other EAs in the business.
About you
Excellent attention to detail
Strong communicator – both verbal and written. Don't be afraid to ask the big (and small) questions when you're unsure
Have a curious mind. Not to blow our own horns, but we do some pretty cool stuff and we want people who'll be as excited about it as we are
Speak up – think something could be done better? Say so We love a proactive problem solver
Team player - you'll be working closely with the EA to the Founder and Managing Director as well as the EA to the Editor in Chief and Director of International so relationship building and collaboration will be key
Good sense of humour – we do serious stuff but we don't like to take ourselves too seriously
And then your regular EA stuff that almost goes without saying: resilience, positive attitude, self-starter, ability to operate with discretion when dealing with sensitive and/or confidential information, etc. You know the drill.
Knowledge
Advanced MS Office and general tech wizard
Composing letters and general correspondence
Understand the demands of working with senior executives who at times are under extreme pressure
Ability to manage up
Experience
Executive assistant with at least 3 years experience in the financial services industry. Additional experience in a publishing/mediaenvironment will be looked upon favourably but is not essential
Controlling an ever changing, complex diary
Interacting with high profile people
The company
At Conexus, our tagline is 'a catalyst for a more informed world'. We achieve this via our online publications and ultra high-end events. We're a company that cares about the future so we work alongside key influencers in government, public policy and academia to promote the idea that free markets were designed to work for the benefit of all peoples, not merely some peoples.
This role is 100% office-based.
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Your application will include the following questions:Which of the following statements best describes your right to work in Australia? What's your expected annual base salary? How much notice are you required to give your current employer? How many years' experience do you have in the financial services industry? How many years' experience do you have as an executive assistant?
Conexus has launched other notable media brands, including Professional Planner magazine (2007), and associated digital presence and several events; and Top1000funds.com (2008), a digital-only publication serving the world's largest pension plans and sovereign wealth funds.
Conexus has been built on a foundation of a single conference for custodians and fund administrators, 16 more have been launched. In Australia, 15 conferences service the financial planning and private wealth/banking sectors, as well as Australian super funds and other institutional investors. View a list of all events here.
Conexus Financial's mission is to be a catalyst for a more informed world and to use the stature and reputation of its publications and events to reach the most influential players in their respective markets, industries and professions.
By bringing together these leaders Conexus facilitates the sharing of best practice ideas and leading-edge thinking,
aimed ultimately at improving retirement outcomes for as many individuals as possible around the world.
The company is privately owned by major shareholder and chief executive Colin Tate and senior staff.
Source: This is an extract from the company's own website
Conexus has launched other notable media brands, including Professional Planner magazine (2007), and associated digital presence and several events; and Top1000funds.com (2008), a digital-only publication serving the world's largest pension plans and sovereign wealth funds.
Conexus has been built on a foundation of a single conference for custodians and fund administrators, 16 more have been launched. In Australia, 15 conferences service the financial planning and private wealth/banking sectors, as well as Australian super funds and other institutional investors. View a list of all events here.
Conexus Financial's mission is to be a catalyst for a more informed world and to use the stature and reputation of its publications and events to reach the most influential players in their respective markets, industries and professions.
By bringing together these leaders Conexus facilitates the sharing of best practice ideas and leading-edge thinking,
aimed ultimately at improving retirement outcomes for as many individuals as possible around the world.
The company is privately owned by major shareholder and chief executive Colin Tate and senior staff.
Source: This is an extract from the company's own website
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