Shane Jacob Settlements is seeking a dedicated Conveyancer/Administration Officer to join our team. This is a full-time position that plays a crucial role in delivering exceptional settlement and administration services to our clients.
As a Conveyancer/Administration Officer, you will be at the heart of our operations, managing all aspects of property transactions whilst ensuring compliance with all relevant legislation and maintaining the highest standards of professionalism and accuracy.
This role will be perfect for you if you...
* Love order and detail, and take genuine pride in getting things right the first time.
* Stay calm and organised when juggling competing priorities and shifting deadlines.
* Find satisfaction in seeing a transaction through from start to a smooth settlement.
* Enjoy working with people — clients, agents, lenders and colleagues alike — and communicate with warmth, clarity and professionalism.
* Are just as comfortable working independently as you are pitching in as part of a close-knit team.
* Value confidentiality and doing things properly.
* Are motivated by helping people through one of the biggest transactions of their lives, whether you're an experienced conveyancer or an aspiring one eager to grow.
What you need to excel in the role
* Well-developed organisational and time-management skills, with the ability to manage competing priorities and changing deadlines.
* Proficiency in computer applications, particularly Microsoft Office.
* Exceptional attention to detail and accuracy in document preparation and record keeping.
* Strong written and verbal communication skills.
* The ability to work both independently and collaboratively as part of a team.
* A professional, courteous manner when dealing with clients and external parties.
* A firm commitment to confidentiality and upholding professional standards.
* It would be great if you also had a qualification or relevant experience in conveyancing or property law administration, strong knowledge of Western Australian conveyancing procedures and legislation, and a current or eligible conveyancing practising certificate — though these aren't essential, and we'd still love to hear from the right person.
Key responsibilities
* Preparing and reviewing conveyancing documents, including contracts of sale, transfer documents and settlement statements.
* Managing client communications and providing regular updates on transaction progress.
* Conducting searches and obtaining the necessary certificates and statutory declarations required for property settlements.
* Coordinating with real estate agents, lenders and other stakeholders to facilitate smooth settlements.
* Maintaining detailed, organised settlement files and transaction records.
* Performing administrative duties including data entry, filing and general office management.
* Ensuring compliance with conveyancing legislation, practice rules and internal procedures.
* Assisting with settlement-day activities and preparing settlement agendas.
* Handling client enquiries promptly and professionally.
* Supporting senior conveyancers and legal staff as required.
What we offer
Shane Jacob Settlements is committed to creating a supportive and professional work environment where our team can thrive. We offer competitive remuneration, opportunities for professional development and career advancement within the conveyancing sector, a collaborative workplace culture, and support for ongoing professional education and training. We recognise the importance of work-life balance and strive to maintain a workplace that values the wellbeing of our employees. We are an equal opportunities employer and welcome applications from all suitably qualified candidates.
About us
Shane Jacob Settlements is a respected conveyancing and settlement services provider based in Northbridge, Western Australia. We are dedicated to delivering professional, reliable and efficient settlement services to our clients across a wide range of property transactions. With a focus on client satisfaction and legal excellence, we pride ourselves on our expertise, attention to detail and commitment to making the conveyancing process as smooth as possible for all parties involved. Our team is built on professionalism, integrity and a genuine commitment to supporting clients through one of the most significant transactions of their lives.
Apply now
If you are an experienced or aspiring Conveyancer/Administration Officer looking to join a professional and supportive team, we would like to hear from you. Please submit your CV, a cover letter outlining your relevant experience, and any supporting documentation to Shane Jacob Settlements. We look forward to hearing from you.
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