Kennedys is looking for a highly motivated receptionist to join us on an a 6-month Fixed Term Contract. This role is suitable for individuals on a Working Holiday Visa's
Key Responsibilities
* Maintain a professional front of house with a high standard of presentation at all times
* Meet and greet clients and guests, announce to host where appropriate
* Operate the Sydney and Brisbane switchboard via Teams (note this is minimal and approx. 6 calls per day). Engage, transfer and take messages where appropriate
* Offer and serve beverages to clients and guests
* Manage the meeting room bookings, including approving bookings, managing conflicts, allowing set up and pack down
* Run the set up and pack down of meetings and events and employing assistance from the Office Coordinator where appropriate
* Manage receipt of e-faxes. File and distribute in line with procedures
* Sort, scan and deliver incoming mail, couriers and deliveries etc. Book, track, package and deliver outgoing mail, couriers etc.
* Monitor, maintain and order stationery, kitchen consumables, staff gifts and other consumables in accordance with budget controls and procedures set by the Office Manager
* Organise catering for seminars, events and business development initiatives as directed in accordance with budget controls and procedures
* Track and communicate visitors from other Kennedys offices, including administrating and logging temporary pass allocation
* Providing administrative assistance to the new starter and leavers process including:
* enabling and disabling user accounts with suppliers, courts and authorities
* captures photos of new starters and provide to internal departments
* Maintain a professional back of house with a high standard of presentation at all times, including
* attending to the general cleanliness of the kitchen and general office area
* cleaning, stocking and managing the presentation of the quiet rooms and meeting rooms to ensure they are ready for use at all times.
* Assist with Health and Safety requirements of the office and take on the role of Fire/Evacuation Warden to assist with the client area should an emergency occur
Required Experience
* Previous corporate reception experience is essential
* Proficient in using MS Office suite
* Strong organisational skills and attention to detail
* Experience in managing schedules and coordinating appointments
* Excellent verbal and written communication skills
* Friendly, professional and approachable
If you are detail-oriented, resourceful with a proactive attitude, we invite you to apply
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.