Overview
Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference:
Selection Criteria
SC1. Demonstrated experience and skill in clinical assessment to meet the first aid needs of students, staff & visitors.
SC2. Demonstrated high level organisational, interpersonal and communication skills
SC3. Demonstrated experience in effective record keeping, information management, clinical assessment and care planning.
SC4. Demonstrated capacity to assume management responsibility and accountability for the delivery of services, with the ability to direct and supervise the work of other staff.
SC5. Qualifications relevant to the role .
Role
Attendance is NOT required during school holiday periods.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
The First Aid/Reception/Administration Officer plays a vital role in fostering a welcoming and supportive atmosphere within the school community. By collaborating closely with team members, this position ensures the seamless administration of services that enhance the overall efficiency and effectiveness of the school's operations. Key responsibilities include, but are not limited to:
First Aid
* Administer First Aid to members of the school community as required.
* Administer all daily and as required medications in accordance with school policies and DET guidelines.
* Record applicable incidences in eduSafe+.
* Review all student medication for currency and follow up replacements with parents/carers.
* Maintain and update anaphylaxis, allergy, asthma, diabetes and all other medical records, ensuring currency of information.
* Ensure all medical alerts are all current and communicated effectively to relevant staff (including signage in the first aid room, classrooms, staff room) as per school policies and DET guidelines
* Ensure medical supplies, first aid kits and spare clothing are maintained at all times and restocked as required.
* Maintain first aid room, ensuring it is clean and well organised
* Staff medical training coordination.
Reception/Administration
* Deliver a positive and friendly face of the school at reception for all enquiries including visitors and phone calls to ensure an inclusive and welcoming environment.
* Co-ordinate, produce and publish fortnightly school newsletter. Including gathering content from staff, students, and the school community and ensuring it is engaging, informative and aligned with school values and policies.
* Provide routine administrative support including but not limited to mail deliveries, assisting with office stock control and basic administrative and financial processing.
* Maintain, enter and retrieve date from the schools IT systems.
* Other administrative responsibilities as required.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Burwood East Primary School has a long and proven history in education. For over one and a half centuries, the school has provided a caring learning environment for the children of the area. Established in 1861, Burwood East Primary School is one of Victoria's oldest schools, located in Melbourne's eastern suburbs, approximately 20 kilometres from the city centre. The school currently has a population of 530 students. The school comprises of a main building incorporating twelve classrooms, multimedia space and an administration centre. During 2023 a new $9million building was constructed which includes new classrooms and a combined STEM and Visual Arts learning space. As part of the works our hall was remodeled to create a music room and flexible general use area which can facilitate breakfast club, fundraising activities, OSHC, PE classes in inclement weather and many other activities and events throughout the year. Connecting the new building to our remodeled hall is an outdoor covered learning space with a synthetic turf basketball court, tiered seating, and a large LED screen. In addition to the main buildings, there are also two freestanding classrooms that have been converted to a Club Hub and Bands Room and four double portable classrooms. External facilities include three separate adventure playgrounds with shade cloth sun protection, basketball courts and an oval with a cricket pitch and soccer nets. With a strong emphasis on environmental issues and sustainability Australian native plants and many mature trees, provide shade to assist sun protection and our chicken run with wheelchair accessible path ensures all students can be involved in ways both big and small. Burwood East Primary School places great emphasis upon establishing solid foundations for the future through a supportive environment promoting positive self-esteem and self-confidence. Students are encouraged to maximize their potential in all areas of the curriculum.
Applications close Wednesday 20 August 2025 at 11.59pm
Posted
7 August 2025