About Us
Minderoo Foundation takes on tough, persistent issues with the potential to drive massive change. We incubate ideas, advocate for systems change and accelerate impact. We push the limits of what is believed possible.
Minderoo Foundation is proudly Australian, independent, forward thinking and seeks effective, scalable solutions. Through bold, collaborative and selfless action, we seek to dismantle the systems that entrench inequality and advocate for a fair future.
Minderoo's Operations team ensures Minderoo’s impact is sustainable and effective. It brings together Minderoo’s critical enabling functions of finance (financial control, procurement, grant management, tax, payroll, financial planning and analysis), investments, legal, risk and compliance, people and technology
Job Description
The IT Project Manager HRIS – Minderoo Foundation is responsible for delivering key projects including implementation of a new HRIS within required quality, schedule and budget constraints.
This role is primarily focussed on the delivery of new solutions, including a new HRIS, and upgrades/enhancements to related solutions.
This is a fast-paced role, with competing demands and shifting timelines. Extensive stakeholder, vendor and change management will be required, as well as collaboration across IT verticals, Minderoo Foundation and third-party vendors.
Qualifications
Project Delivery
* Manage the implementation of a Workday HRIS, including multiple parallel modules and integrations, ensuring delivery meets quality, schedule, and budget constraints.
* Partner with in-house and vendor delivery teams to ensure all outcomes align with Statements of Work (SOW), Master Services Agreements (MSA), and evolving business requirements.
* Support business and Technology leadership in the development of business cases for new solutions that align with Minderoo’s strategic priorities.
* Develop and maintain high-quality project documentation including detailed project plans, budget tracking, and status reports.
* Build trusted relationships with stakeholders at all levels to understand needs, translate them into solutions, and ensure transparency in delivery.
* Lead Project Steering Committees and Working Groups to keep stakeholders informed, facilitate timely decisions, and escalate risks and issues appropriately.
Vendor and Procurement Management
* Establish and maintain collaborative and constructive supplier relationships across products and services.
* Oversee due diligence, risk assessments, and ongoing vendor monitoring to ensure high standards and compliance.
* Proactively manage procurement processes, addressing lead times and supply chain constraints to meet project demands.
* Monitor and report on vendor performance as part of broader project status updates and contribute to post-implementation reviews.
Change Management and User Experience
* Lead the development and execution of change management strategies to support successful implementation and adoption of the new Workday HRIS.
* Drive user engagement through clear communication, training, and support initiatives tailored to diverse user needs.
* Champion a user-centric approach to solution design and implementation to ensure positive user experience and system usability.
* Align change activities with business goals and foster a culture of adaptability and continuous improvement.
* Collaborate with People, Finance, Communications, and IT teams to embed the system into day-to-day operations, ensuring a smooth transition with minimal disruption.
Project Leadership
* Role model behaviours that support a collaborative, high-performing, and customer-focused Operations culture.
* Actively contribute to shaping the strategic direction and ways of working within the Operations function.
* Lead recruitment, onboarding, and development of internal and vendor team members to build and sustain capability.
* Coach, mentor, and empower project team members and key stakeholders - fostering collaboration, accountability, and professional growth.
Competence & Experience
* Bachelor’s degree in business information systems (IS), computer science or related field, or equivalent-related IT experience.
* Project Management training and certification required, such as PMI, Prince2 or Agile.
* 5+ years’ experience of project management, including experience managing multiple parallel projects.
* Experience delivering Workday HRIS implementations
* Proven ability to deliver the technology components within a wider business, political or education campaign.
* Prior experience implementing technology/data solutions at remote locations and/or in maritime environments desirable.
* Strong vendor management and influencing skills, ideally with an established network in the digital space.
* Experience working with stakeholders in the education / research / not-for-profit sector is desirable but not essential.
* Ability to operate with some level of ambiguity, with a focus to clarify business needs and identify opportunities for value creation.
* Exceptional verbal and written communication skills.
* Demonstrated expertise in change management.
* Effective influencing and negotiating skills in an environment in which this role may not directly control resources.
* Ability to understand a complex business structure quickly.
* Highly collaborative, able to establish and maintain a high level of customer trust and confidence.
* Ability to work in a flexible, fast moving and at times unstructured environment.
Additional Information
Benefits
* Flexible working arrangements
* Attractive parental leave
Please attach your resume and a cover letter explaining why you are interested in this opportunity.
Applications close: 9th May 2025
Please note we reserve the right to close applications early should a suitable candidate be identified.
Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.
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