Vehicle Registration & Administration Clerk
Registration Clerk / Administrator
Join a fast-paced, people-driven team where no two days are the same
About Us
Cairns Cars is a locally owned, multi-franchise dealership located in beautiful Far North Queensland. Proudly serving the Cairns and FNQ region, we are committed to delivering exceptional customer service and meeting the motoring needs of our local community and beyond.
We are currently seeking a Registration & Administration Clerk to join our dynamic Admin team. This is not your average admin role — you'll be a vital part of our administration and sales operations, working behind the scenes to keep things running smoothly with professionalism and precision.
Key Responsibilities
Register vehicles and motorcycles online using QLD Transport software
Process acquisitions and transfers in line with registration requirements
Coordinate stock swaps with other dealerships
Accurately enter and process invoices
Manage scanning, filing, and storage of important documentation
Handle inbound calls and provide friendly, efficient support
Make outbound calls for general maintenance and support our Fixed Operations Manager
Coordinate internal events, birthdays, and staff celebrations
Manage uniform orders, including collection and distribution across sites
Maintain staff amenities and kitchen supplies
Support the Finance & Insurance team and cross-train on related duties
Assist the sales team with delivery photos of vehicles and motorcycles
Liaise with teams across the business to ensure timely, seamless customer deliveries
What You'll Bring
Excellent communication skills and ability to multitask
A positive, can-do attitude with strong interpersonal skills
Solid computer skills, particularly with Microsoft Office
Confidence in dealing with internal and external stakeholders
Flexibility to adapt in a fast-paced environment
Strong attention to detail and time management
A willingness to take on repetitive tasks with care and accuracy
Ability to remain calm under pressure and thrive in a varied workday
You must have permanent Australian work rights for this position.
Why Join Us?
This role is perfect for someone who enjoys variety, thrives in a team environment, and takes pride in supporting the smooth operation of a busy dealership. You'll be part of a supportive, energetic team where your contribution truly matters.
Apply Now
If you're ready to take on a dynamic role where no two days are the same, we'd love to hear from you. Submit your application today and join the Cairns Cars family.
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Your application will include the following questions:Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an Administration Clerk? Do you have previous invoicing experience? Do you have reconciliations experience?
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