PCD Coordination Officer and Executive Assistant to the Deputy Director General
Details: As the Executive Assistant and Coordination Officer, you will provide high quality administrative and executive support to the Deputy Director General of Policy and Cabinet.
You will coordinate and allocate incoming requests in the Division ensuring the delivery of high-quality administrative support to the Senior Executive, and Executive Assistant Cohort of Policy and Cabinet.
WHAT YOU WILL DO:
Under limited direction from the Executive Officer of Policy and Cabinet you will provide;
- timely preparation of agendas and papers, minutes and action logs for the Senior Leadership and Executive meetings across Policy and Cabinet;
- accurate allocation and effective coordination of incoming ministerial correspondence and briefing requests from the Directorate Liaison Officer;
- support to operational tasks, working with the Executive Officer to progress Division priorities;
- high level administrative support to the DDG including calendar, email, phone, and meeting paper management;
- a range of administrative support tasks across the Division, including monitoring shared email accounts, booking travel, and meeting arrangements, filing, answering telephone calls and other enquiries; and
- provide a liaison point between the Executive's office and other areas of the Agency and other ACT Government agencies across a range of matters, including fostering and supporting positive and productive relationships with all areas of ACT Government.
You will model a standard of excellence for Executive Assistants across the Division.
This position is an activity-based office environment where staff do not have allocated desks.
Eligibility/Other requirements: The following capabilities form the criteria that are required to perform the duties and responsibilities of the position. In their application, candidates should demonstrate their:
Professional / Technical Skills and Knowledge:
- Well-developed coordination skills including the ability to plan, prioritise, and manage competing tasks and a senior government official's office in a high-pressure environment, and exercise discretion and mature judgment in all interactions with stakeholders and staff.
- Well-developed oral and written communication skills to engage with a range of stakeholders.
- Ability to contribute to improvements of business processes and systems in a client orientated team environment.
Behavioural Capabilities:
- Well-developed ability to organise workloads, understand direction and work as part of a team to support the delivery of a multifaceted program of work, with strict working deadlines.
- Curiosity and a willingness to learn and contribute to improved ways of working and engage with or create 'new thinking' at work, as part of a collaborative team.
- An understanding and commitment to the ACT Public Service values, workplace health and safety and inclusion and diversity principles and practices.
Notes: Opportunities for flexible working options could include hybrid working, being a combination of working from home, designated office based and FlexiSpace working locations across the ACT, part-time hours, job-sharing, flexible start, and finish times. An order of merit will be established from this selection process and may be used to fill future identical vacancies over the next 12 months.
How to Apply: Interested applicants should submit a two page pitch with your curriculum vitae and one referee report. The pitch should indicate your capacity to perform the duties and responsibilities outlined in the Position Description and outline how your abilities, experience and qualifications make you the best person for this role.
Applications should be submitted via the Apply Now button below.
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