Vic Central Building Surveying – Bendigo VIC
Company: Vic Central Building Surveying
Reports To: Building Surveyor/Director
Employment Type: Full-time
Overview
This position has become available due to the upcoming retirement of a long-standing team member. The person is responsible for coordinating the building permit process from initial enquiry right through to approval and completion. The role centres on strong administration, organisation, and communication to keep projects moving smoothly and ensure clients receive clear, accurate support. Industry experience is helpful but not essential, and full training will be provided.
Key Responsibilities
* Lodge, Manage and track Building Permit applications.
* Issue Building Permits, Occupancy Permits and Certificates of Final Inspection.
* Maintain accurate digital records and permit files within management software and internal registers.
* Review submitted documentation for completeness and follow up on missing information.
* Communicate with clients, builders, designers, and consultants regarding permit requirements, timelines, and progress.
* Issue and monitor RFIs (Requests for Further Information) through office procedures.
* Prepare standard letters, forms, and correspondence on behalf of the Building Surveyor.
* Support fee proposals, invoicing, and financial administration for permit applications.
* Assist with general office operations and provide administrative support to the team.
Skills & Attributes
* Strong organisational and time-management skills.
* Excellent communication and customer service.
* High attention to detail when reviewing documents and entering data.
* Ability to manage multiple tasks at once and meet deadlines.
* Confident using computer systems; experience with PermAssist or similar workflow software is advantageous but not required.
* Professional, positive, and proactive approach.
Qualifications & Experience
* Experience in administration, customer service, or coordination roles.
* Strong time-management and prioritisation.
* Proficient in writing and communication.
* Strong interpersonal skills for working with staff and clients.
* Ensuring smooth day-to-day office operations.
* Efficient scheduling, coordination, and workflow management.
* Ability to handle multiple tasks under pressure.
* Previous experience working in a similar role would be desirable, but not essential.
What We Offer
* Supportive, friendly team environment.
* Comprehensive handover and training in PermAssist and all permit processes.
* Opportunities to grow into more specialised roles over time.
* Stable role with strong long-term employment prospects.
* Full training will be provided, including a handover period with the retiring team member.
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