Office Administrator (NT-Top End) {Palmerston}
* As an Office Administrator's to ensure the smooth and efficient operation of an office environment.
* Must be able to handle a variety of administrative tasks, including managing communication, coordinating schedules, maintaining records, and providing support to staff and management
General Office Operations:
Managing Daily Operations:
* Ensuring the office runs smoothly by managing supplies, equipment, and facilities.
* Managing phone calls, emails, and mail correspondence
Coordinating Meetings and Events:
* Scheduling meetings, booking conference rooms, and arranging travel.
Maintaining Records:
* Organizing and maintaining files, records, and databases.
Purchasing and Inventory:
* Managing office supplies and equipment, ensuring adequate stock levels.
Administrative Support:
Providing Support to Staff:
* Assisting employees with administrative tasks, such as preparing documents, scheduling appointments, and handling inquiries.
Supporting Executives:
* Providing administrative support to senior management, including managing calendars and preparing presentations.
Assisting with Financial Tasks:
* Handling petty cash, processing invoices, and assisting with budgeting.
* Implementing and maintaining office policies and procedures.
Communication and Interpersonal Skills:
* Effectively communicating with staff, clients, and vendors.
Customer Service:
* Greeting visitors, answering phones, and providing a positive first impression of the organization.
Organizational Skills:
* Managing multiple tasks, prioritizing work, and maintaining a tidy and efficient workspace.
Problem-Solving:
* Identifying and resolving administrative issues.
Qualifications
Qualifications and Skills:
Education:
* A high school diploma is typically required, and a bachelor's degree in business administration or a related field is often preferred.
Technical Skills:
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other office management software.
Experience:
* Prior experience in an administrative or office support role is often required.
Personal Attributes:
* Strong organizational, communication, and interpersonal skills are essential.
Language:
* Able to speak and write English fluently
Typing Skills:
* Able to type 45 to 75 words per minutes
* Office Administrator plays a vital role in ensuring the smooth functioning of an office, supporting both staff and management in their daily tasks and contributing to the overall efficiency of the organization.
* Ability to read, write, speak and understand English as needed for the job.
Required Documents
* Federal Police Clearance Certificate
* Ochre Card / Work with children Certificate
* First Aid / CPR
* Indemnity Insurance
* Driver's License
* NDIS Worker Screening Clearance
* Proof of Education (Certificates, Diplomas, Degrees, Training)
* Resume
* Three References
Preferred Skills
Please Email
* Federal Police Clearance Certificate
* Ochre Card / Work with children Certificate
* First Aid / CPRNDIS Worker Screening Clearance
* Proof of Education (Certificates, Diplomas, Degrees, Training)
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