Wanderers Football Club - Executive Secretary
Executive Role
Decision making, overseeing and long term focus level of the committee.
Objectives
To ensure that appropriate administrative support is provided to the president, executive committee and non-executive committees.
To provide a whole-of-club approach and planning focus to ensure the overall efficient management of the club.
To manage business considered by the club committee.
To provide support to the executive and non-executive committee members to ensure the efficient operation of the club.
Responsibilities
Provide a coordinating and support role for club sub committees.
Formulate the annual operating plan and manage its ongoing administration.
Provide secretarial support to the committee.
Maintain an accurate copy of the rules, by-laws and policies of the club.
Maintain a complete record of all activities of the club.
Be familiar with the rules of the club, and any other body that requires governance to give advice / update the president and committees as required.
Prepare minutes of all committee and general meetings of the club and distribute in accordance with the rules of the club.
Receive all correspondence directed to the club.
Prepare and send correspondence in accordance with the direction of the president and committee.
Attend league and council workshops and forums where required.
Oversee and assist the match day administrator, social coordinator, communication manager, website manager, social media manager and database manager.
Be familiar with the TidyHQ software package (if used).
Prepare a comprehensive report of all activities of the club for presentation to the membership at the annual general meeting.
Category
Sport
Commitment
Regular - more than 6 months
Type of Work
Administration & Office Management
Time Required
Time requirement will vary as the majority of the roles time commitments will be dependent on producing meeting agendas, minutes, monitoring the inbox and coordinating the constitution and ensuring compliance with the associations act requirements etc.
Training
Training can be provided by current committee members who have served in the role previously.
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