Project Coordinator
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The ideal candidate will have experience in project coordination, administrative, or PMO support role, ideally within cybersecurity, energy, or a regulated industry. They must have strong organizational skills and attention to detail in tracking activities across multiple workstreams. The successful candidate will also have experience with Microsoft Dynamics 365 (D365) or similar enterprise systems for raising POs and processing invoices.
About the Role
As the nation's energy market operator, we take our cyber security responsibilities very seriously. We are seeking a skilled Project Coordinator to support our Energy Markets Cyber Coordination team. The successful candidate will be instrumental in supporting the EMCC Ways of Working (EWoW), coordinating logistics for stakeholder meetings, and maintaining up-to-date tools such as Jira & Confluence.
Responsibilities
* Assist with tracking and updating workload requests, schedules, milestones, and key tasks across the EMCC streams.
* Manage and maintain Jira boards and Confluence spaces, ensuring timely updates to monthly/quarterly cycles, actions, issues, and documentation.
* Organise and support internal and external meetings, forums, and workshops, including scheduling, logistics, materials preparation, and post-meeting action tracking.
* Define, execute and maintain document version control, risk and issue registers, and documentation in accordance with AEMO/EMCC governance requirements.
* Review new project proposals, monitor the workload pipeline and report on the status of ongoing delivery workload.
* Document and track risks that can affect project quality, scope, time and budget, in accordance with the project plan and AEMO corporate KPIs.
* Raise and track purchase orders (POs), process invoices, and manage procurement workflows using Microsoft Dynamics 365 (D365) enterprise finance system.
* Document problems and issues; manage resolutions, corrective actions, lessons learned while collecting and disseminating relevant information.
Requirements
* Strong Experience in a project coordination, administrative, or PMO support role, ideally within cybersecurity, energy, or a regulated industry.
* Must have - Procurement and project management; financial/budget management, scheduling and resource management skills.
* Strong organisational skills and attention to detail in tracking activities across multiple workstreams.
* Experience with Microsoft Dynamics 365 (D365) or similar enterprise systems for raising POs and processing invoices.
* Experience supporting teams using tools such as SharePoint and the Atlassian suite, including Jira and Confluence.
* Excellent written and verbal communication, especially for documenting meetings, reporting, and liaising with stakeholders.
* Familiar with the energy sector, critical infrastructure, or government-related cybersecurity programs.
* Preferred - Knowledge of security control and maturity frameworks relevant to the energy sector. Ability to travel interstate and work flexible hours.
Benefits
* Flexible working: work from home, part time, job share, hybrid options, and additional leave options.
* Professional development via projects, industry networks, job rotation, study assistance and more.
* Give back with up to 4 days of volunteering leave per year.
* Reward your hard work with annual performance bonuses (subject to eligibility).
* Embrace a healthier you with our wellness program, discounted health insurance, gym perks and our comprehensive Employee Assistance Program (EAP).