About MTPS
Mullane Trenchless Pipeline Solutions (MTPS) is a specialist infrastructure rehabilitation company delivering advanced trenchless technologies across Australia.
We are entering a strategic growth phase and expanding our national presence. To support this expansion, we are seeking a highly capable Executive Office & Growth Coordinator to work directly with the Directors.
This role will commence part-time, with a structured pathway to full-time as responsibilities expand and growth initiatives progress.
The Role
This is not a traditional administrative position.
This is a senior coordination role within the Executive Office, designed to:
• Strengthen Director effectiveness
• Drive structured forward planning
• Support national growth initiatives
• Coordinate supplier and procurement logistics
• Improve internal systems and reporting
You will work closely with the Directors in a high-trust, high-responsibility environment.
Key Responsibilities
Executive Office Support
* Manage and prioritise executive communications
* Maintain structured action registers and strategic initiative tracking
* Prepare executive presentations, reports and board documentation
* Coordinate planning meetings and ensure disciplined follow-through
* Assist Directors in maintaining accountability to growth objectives
Growth & Expansion Coordination
* Support national market expansion initiatives
* Liaise with suppliers regarding orders, delivery schedules and compliance documentation
* Track purchase orders, freight movements and delivery timelines
* Maintain structured supplier and order tracking systems
Procurement & Logistics Oversight
* Monitor international supplier shipments and freight progress
* Liaise with freight forwarders and customs brokers
* Maintain internal records of product arrivals and stock coordination
* Support inventory and warehouse reporting frameworks
Systems & Process Improvement
* Improve document management and internal reporting systems
* Support implementation of structured workflows
* Assist in formalising SOPs and internal policies
* Identify opportunities to streamline administrative inefficiencies
About You
You are:
• Highly organised and detail-oriented
• Structured and proactive
• Comfortable working directly with Directors
• Capable of managing competing priorities
• Calm, discreet and professional
• Motivated by supporting business growth
Essential Experience
* Senior executive or coordination experience
* Procurement or supplier liaison experience
* Strong Microsoft Office capability
* Experience preparing executive-level documentation
* Experience working in a growing SME environment
Highly Regarded
* Exposure to freight coordination or international suppliers
* Background in infrastructure, construction, engineering or industrial sectors
* Experience supporting growth or expansion initiatives
Employment Structure
• Part-time (initially 3 days per week)
• Office-based role
• Structured probation period
• Clear pathway to full-time employment
Why Join MTPS?
This is a high-impact role offering:
• Direct involvement in company growth strategy
• Meaningful responsibility from day one
• Opportunity to shape internal systems
• Long-term growth potential within a stable infrastructure business
We are seeking someone who wants to grow with the company, not simply fill a role.