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Executive Assistant
Department: AR Everyday Banking Executive Office
Division: Australia Retail
Location: Melbourne
About Us
At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.
About the Role
As an Executive Assistant, you will be responsible for supporting the General Manager of Deposits and Payments, Head of Deposits Transformation Strategy. This opportunity will suit someone who is highly organised and can thrive in fast-paced, constantly changing environments. You can juggle competing priorities and different agendas and build collaborative relationships with your stakeholders and are energised when things need to quickly change.
Role Location: 833 Collins Street, Docklands VIC 3008
Role Type: 12-month Fixed Term opportunity
Work Schedule: Full Time
What will your day look like?
As an Executive Assistant, you are accountable for:
1. Executive diary management – proactive management of diary (internal and external meetings), helping to prioritise meetings and manage stakeholder expectations.
2. Ensuring all documents are sent and received prior to key meetings, e.g., Exco/Board meetings.
3. Business management support activity – including invoices, working with Procurement when required.
4. Travel management – inclusive of flights, transfers, visas, and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
5. Expense & floor management – reconciliation of Executive monthly expenses, ensuring the receipt and payment of invoices align to expense policy, ensuring all expenses are coded correctly and meeting deadlines, keeping the Property system up to date to reflect changes, e.g., team relocations.
6. Building networks with peers as well as forming direct relationships with the Group Executive Offices and their Executive Assistants.
7. Organising off sites/team events – ensuring all requirements are met and policies are followed, e.g., venues and catering booked and dietary requirements observed.
What will you bring?
To grow and be successful in this role, you will ideally bring the following:
1. Experience in an administrative role in a fast-paced environment.
2. Proven ability to work autonomously or as part of a team.
3. Able to manage priorities and conflicting issues in a professional manner.
4. Appreciation of the need for discretion and confidentiality.
5. Proven ability to build strong, open, and collaborative working relationships.
6. Very proficient in the use of Microsoft Word, PowerPoint, Excel, Outlook, and email & Internet.
7. Exceptional organisational skills, with the ability to prioritise management requirements.
8. Strong interpersonal and communication skills.
9. Demonstrated ability to use initiative, with the ability to be proactive by taking action and being persistent in addressing issues.
10. Demonstrated ability to work under pressure in an accurate and timely manner, with the ability to reprioritise work to meet changing demands.
11. Professional behaviour and presentation.
12. Experience in managing events and providing support at senior levels of an organisation.
13. Strong attention to detail.
14. Strong people focus and empathy, with an ear to the ground across the business, and an integral part of a vibrant team.
You're not expected to have 100% of these skills. At ANZ, a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we'd love to hear from you.
So why join us?
From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.
But it's not just our customers who'll feel your impact. You'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.
We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.
At ANZ, you'll be part of an organisation where the different backgrounds, perspectives, and life experiences of our people are celebrated. That's because we're committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you're a candidate with a disability or access requirement, and have an enquiry about the support provided, please let us know on your application or visit ANZ Accessibility and Inclusion Programs for alternate contact methods.
To find out more about working at ANZ, visit. You can apply for this role by visiting ANZ Careers and searching for reference number 83602.
Job Posting End Date
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