Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north‑east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About the department
The role sits within the Division of Medical and Cancer Services at Austin Health and is physically based at the Department of Medicine of the University of Melbourne at Austin Health.
The Department of Medicine, Austin Health, The University of Melbourne is a large and diverse department in the Melbourne Medical School that undertakes research, postgraduate and undergraduate teaching within the University of Melbourne teaching hospitals. The Department of Medicine, Austin Health is a large research‑focused node of the Department, committed to high standards of teaching, research and clinical care. The Department has major programs in fundamental and applied research, has clinical responsibilities at Austin Health and contributes significantly to the undergraduate teaching program for medical students. The research base is broad with significant funding from NH&MRC, MRFF and other competitive grant schemes. At Austin Health there are approximately 90 academic and professional staff, and over 90 students who are enrolled to pursue higher degrees from BSc (Hons), MSc, PhD and DMedSc.
About the role
As the Executive Assistant, Academic Leave you will be responsible for providing high level confidential executive and administrative support and co‑ordination for the Academic Lead for the Department of Medicine, Austin Health, University of Melbourne to enable education, research infrastructure and development of clinical and research leaders that drive excellence in research and clinical care. This will require interaction with other administrative, academic, clinical and executive staff within the Department of Medicine, Austin Health and the University of Melbourne and the general community. This is a fixed term, full time, long service leave cover until 7 August 2026.
About you
To be successful in this role you'll bring with you:
* Previous work experience in an Executive Assistant or secretarial role in the health field and working within a large complex multi‑site organisation.
* Excellent written and verbal communication skills and effective interpersonal communication skills with the ability to communicate at all levels.
* Excellent time management and organisational skills with the capacity to prioritise tasks, meet deadlines and effectively balance competing demands.
* Experience with organising meetings and events for Executive Management, including minute taking and following up actions.
* Ability to be self‑motivated, maintain confidentiality and diplomacy with sensitive matters, and work effectively under pressure.
* Ability to work under limited supervision both independently and as part of a team.
* Ability to manage multiple tasks simultaneously.
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
* Greater take‑home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
* A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
* Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
* Mentoring and career development opportunities.
Work with us
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Even if you don't meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Belinda Ford, Divisional Manager, Specialty & Statewide Services at ************@austin.org.au
Interested in finding out more about this opportunity? Read the position description for further details.
Application closing date: Monday 12 January 2026
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