We're inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.
Based in Melbourne's World Trade Centre, Thales, are on the look out for a new team member to join us as a Personal Assistant.
As Personal Assistant you need to have a deep understanding of the company and know who the key personnel are, as they are representing a senior member of staff. For this same reason, it is important a PA has great interpersonal skills, is well-presented and professional.
**Duties & Responsibilities**:
- Providing administrative support to a Director's calendar, including booking meetings, arranging travel and taking notes at meetings
- Making travel arrangements - working closely with your manager to coordinate schedules and manage bookings
- Capturing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing system
- Managing the logistics of the office, including booking conference rooms and equipment for meetings
- Managing a diary to make sure that your executive or manager is prepared for all upcoming engagements
- Assisting with planning events, from organising catering to sourcing speakers and furniture for the event
**How about you?**
- Previous experience in business administration & travel organisation
- Advanced skills in Microsoft Office suite
- Demonstrated time management skills
- Robust interpersonal skills and an ability to interact effectively with senior management, customers and partners
- Excellent attention to detail
- Excellent written and verbal communication skills
- High energy, flexible, driven to innovate, and a team player
**As part of our commitment, we offer**:
- Innovative technology environment with meaningful impact to a future we can all trust
- Leading leave policies
- Subsidises parking
- Growth and Development opportunities
- Study Assistance
- Employee discounts
- Gym Membership (Fitness passport)
- ThalesFlex - flexibility working is our everyday
- Family Support through our partnership with Parents at Work
**Good to Know**
International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.
Prior to offer you'll complete a pre-employment police and medical check. Thales also complies with current public health orders in place and as such you may be requested to provide your COVID-19 vaccination record.
Wellbeing matters at Thales, and where possible we encourage flexible working.
📌 Personal Assistant
🏢 Thales
📍 Melbourne