Executive Assistant to General Manager & Director of Nursing - Melbourne Private
Support a fast‐paced, high‐energy executive team, managing complex schedules, coordinating communications and maintaining confidentiality.
About the Role
Melbourne Private Hospital is seeking an experienced Executive Assistant to support the General Manager and Director of Nursing. The role requires anticipating key events, streamlining processes, and providing comprehensive administrative support.
Key Responsibilities
* Diary management and scheduling of internal, external and international personnel.
* Coordinate executive communications: taking calls, responding to emails, drafting correspondence, preparing and distributing documents, minutes, reports, agendas and presentations.
* Maintain organised filing systems of paper and electronic documents.
* Act as the site's IT Coordinator.
* Contribute to a collaborative team environment.
Specialist Accreditation Responsibilities
* Organise and maintain accreditation of all VMO using the eCredentialing system.
Qualifications
* Three years executive administration experience in a busy professional environment (medical background preferred).
* Advanced computer skills in MS Office (Outlook, Word, Excel, PowerPoint).
* Highly developed organisational and time‐management skills with the ability to prioritise tasks and meet deadlines.
* High level of attention to detail in written materials.
* Excellent interpersonal and communication skills.
* High level of confidentiality and the ability to work autonomously and within a team.
* Ability to follow instructions and take directions.
Benefits
Work in a supportive team environment and gain experience in a high‐functioning hospital setting. This permanent, full‐time role is based at the Parkville site, Monday‐Friday 8am‐4pm.
Applications close: 15/06/25
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