Company DescriptionDutton Automotive is Australia's largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. With a proud heritage and a national footprint, we are passionate about operational excellence and exceptional service delivery.We’re now seeking a brilliant and driven State Administration Manager to join our Victorian team and lead administrative excellence across multiple dealership locations, including managing their own flagship site.Job DescriptionAs the State Administration Manager, you will manage the day-to-day administration of your own dealership (Dutton One - Port Melbourne) while leading and supporting Site Admin Managers and teams across all Victorian locations, including our reconditioning hub. This is a hands-on leadership role that balances local site responsibilities with statewide oversight to ensure compliance, consistency, and operational success.Key ResponsibilitiesLeadership, Recruitment & PerformanceLead your own site’s administration while overseeing other Admin Managers and teams across the stateConduct regular performance reviews, support professional development, and foster a culture of continuous improvementStandardise administrative processes, documentation, and reporting across all locationsPerform audits and implement proactive process enhancementsFinancial AdministrationOversee Accounts Receivable, ensuring timely and accurate allocationsComplete daily bank reconciliationsManage Accounts Payable, ensuring daily batch uploads and spreadsheet alignmentOversee vehicle payments and processingEnsure accurate, timely P&L reportingAssist with accruals, reconciliations, and month-end processesSite-Level Administration – Dutton One WestgateManage vehicle sale input, registrations, and compliance documentationHandle supplier invoice input and vehicle acquisitions/disposalsConduct monthly stocktakes and ensure full accountability of vehicle inventoryOperational SupportProcess commissions, bonuses, and private vehicle purchasesProvide leave cover for team administrative functionsManage fines, fuel, tolls, encumbrances, and internal vehicle listsHandle import-related costings (duties, GST, compliance)Reporting & ComplianceConduct daily report checks and backend clean-upsMaintain timesheets and ensure accuracy of payroll dataUphold internal controls and ensure audit readinessQualificationsYou will have proven abilities in the following:Proven experience in senior administration or operational finance rolesProven leadership experience managing both people and processesHigh level of initiative, attention to detail, and problem-solving capabilityExperience in multi-site or dealership environments preferredAdditional InformationWhy work for us?You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.Company-funded flu vaccinationsRefer a friend and we will provide an upfront bonus!A day off for your birthday and;Annual Family fun days, held across the country.Apply now to become our State Administration Manager and help shape the future of administration excellence at Dutton Automotive.
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