Casual Admin Role - 30 Hours per Week - Remote Work
ARC Media is a fast-growing, energetic media agency specializing in high-quality real estate and architecture photography, videography, and social media content creation. We work with top-tier clients across the real estate and architecture industries, helping them showcase their properties and projects through engaging visual content and strategic marketing. We are looking for an Admin Assistant to join our growing team on a casual, remote basis, offering 30 hours per week.
About the Role
As our Admin Assistant, you will play a key role in supporting our growing team and helping to manage a high volume of bookings. This role requires someone who is highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
Key Responsibilities
- Client Management & Communication : Confidently manage client relationships, assist with phone inquiries, and maintain excellent communication with both clients and internal teams.
- Admin & Office Support : Manage bookings, scheduling, data entry, and assist with general administrative tasks.
- Accounting Support : Experience with Xero will be highly regarded as there may be some accounting tasks involved, including invoicing and payments.
- Marketing Support : Assist with scheduling social media posts and providing support to videographers with briefings for shoots.
- Systems Management : You will work with Google Workspace (Gmail, Google Sheets, Google Docs) and Tonomo, a platform we use to manage bookings and other key functions.
Key Skills and Experience
- Previous experience in administration, particularly in real estate or media agencies, is highly desirable.
- Strong attention to detail with the ability to handle a variety of administrative tasks efficiently.
- Confident phone manner and strong communication skills.
- Experience using Xero for basic accounting tasks is a bonus.
- Knowledge of Google Workspace (Docs, Sheets, Gmail, etc.) and experience with scheduling platforms like Tonomo would be advantageous.
- A quick learner with the ability to adapt to new systems and processes.
- Marketing experience is a plus, especially with social media scheduling and coordination.
The Ideal Candidate
- Highly organised, with an ability to prioritise tasks in a busy environment.
- Able to take initiative and work independently while still being a strong team player.
- A fast learner who thrives in a dynamic environment.
- Strong client management skills and the ability to maintain professionalism at all times.
Why Join Us?
- Remote work : Enjoy the flexibility of working from home.
- Supportive team environment : Work alongside a passionate and dedicated team.
- Variety : Every day brings new and exciting challenges as we continue to grow.
If you have the experience and skills we’re looking for, we’d love to hear from you!
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