Secure this role now, and start the New Year with this fantastic opportunity
We're looking for a proactive and passionate Administrator to join a leading independent Melbourne school as their Academic Secretary – Secondary Years.
This permanent, term-time only role (Monday – Friday, 8 am – 4:30 pm) is based onsite at their stunning campus in Melbourne's northern suburbs.
In this role, you will maintain and update student academic, wellbeing and co-curricular records across multiple internal and external systems, while supporting academic communications, assessment processes and compliance requirements.
A key responsibility includes administering the Victorian Assessment Software System (VASS) in partnership with the VCE Coordinator, ensuring all VCAA enrolment, examination, reporting and curriculum obligations are met.
Key Responsibilities
Maintain accurate student academic, assessment and reporting data across platforms including VASS and Synergetic
Manage subject selection processes and data transfer across systems
Administer all Year 10 and 11 examination processes and materials
Oversee Parent-Teacher Interview online systems and event support
Produce academic and secondary years communications, including letters and student-related documentation
Support the collation of data for academic and co-curricular certificates and awards
Provide administrative support to the Secondary Years and Campus Leadership Teams
Collaborate with Academic Secretaries across the campus, especially during peak workflow periods
Provide relief support at Reception as required
About You
You will thrive in a fast-paced environment where accuracy, professionalism and confidentiality are essential.
You bring:
Exceptional administrative, organisational and digital literacy skills
High-level accuracy in managing large volumes of data
Advanced skills in Microsoft Office; experience with Synergetic, SEQTA and VASS highly regarded
Strong written and verbal communication skills
Excellent interpersonal skills and the confidence to collaborate with staff across multiple teams
A current Working With Children Check (this can be obtained during recruitment process)
Level 2 First Aid and Anaphylaxis Management Training (Preferred)
This role offers variety, purpose and the opportunity to contribute to a positive and vibrant school community.
Don't delay in sending your Cover Letter and CV to McKinley Green today
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