Selection Criteria
SC1 Demonstrated experience and skills in coordinating a specific education support function.
SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.
SC3 Demonstrated high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.
SC6 Demonstrated commitment to professional learning and growth for both self and others.
SC7 Current Level 2 or equivalent First Aid and current Working with Children's Check.
SC8 Certificate or Diploma in Accounts/Business is preferable.
Role
The successful candidate must be able to work in the office 3 days per week - Tuesday, Wednesday and Friday. Please note that this position may be eligible for transition to an ongoing role in the future. There is a probationary period of 1 year.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
The successful candidate mush have experience and working knowledge of:
- CASES21 Finance - Accounts Payable and Accounts Receivable, School Level Payroll
- Department of Education AIMS asset management and information system - Processing AIMS
- Compass school management portal
- OH&S; and Facilities management
- School Level Payroll
- CASES21 - Student Administration - Enrolments
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
Administration Support including:
- Provide administration support in the General Office and Sick Bay
- Maintain the school's records system, including computerised student, school and staff records
- Maintain excellent customer service and phone etiquette to parents, students and the school community
- Distribute messages and emails in a timely manner
- Greet and direct visitors on arrival and maintain visitor register
- Ensure reception and workspace areas are maintained, tidy and welcoming
- Make PA announcements
- Maintain and update school electronic communications in Compass
- Maintain confidentiality and exercise discretion at all times
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school workplace, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
- All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Please ensure that your application includes:
- A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
- A section addressing the selection criteria and the requirements for application under the Who May Apply section
- Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Location Profile
Surrey Hills Primary School continues to enter new and innovative stages in its history since it was established in 1886. We have learning areas that provide open and versatile learning spaces for all students. The original two-storey brick building has been refurbished to provide functional and flexible spaces for students, staff and the wider school community. The majority of the students are from the immediate locality of Surrey Hills, which covers the Municipal areas of the City of Whitehorse and the City of Boroondara. Students exiting Year 6 attend both State and Private secondary schools in the area.
Our school has an excellent reputation for its commitment to quality education. Surrey Hills Primary School is an International Baccalaureate, Primary Years Program school. IB World Schools share a common philosophy- a commitment to high quality, challenging, international education- that we believe is important for our students.
The school recognises that students have different learning styles, talents and interests and provides specialist programs in Physical and Sport Education, the Arts and LOTE. Literacy intervention programs provide support for students with identified needs. Instrumental Music program (including strings), Mini Singers & Choir, Dance groups, Student Council, Camps & Excursions, and special interest and activity days extend learning opportunities further. The learning areas are complimented by a full size netball/basketball stadium, Performing Arts area along with multi-purpose and community meeting rooms. The grounds incorporate passive play areas, a hard court surface and oval area. An Out of School Hours Care program is conducted on site.
Effective communication between teachers and parents are facilitated through fortnightly newsletters, informal meetings, information evenings, interviews, student portfolio reports, class letters and school assemblies.
Surrey Hills Primary School is committed to maximising the educational opportunities for all students with staff professional developments playing a vital role in achieving this. Striving for continuous improvement and living each day according to our shared values is the challenge we have adopted for ourselves. Surrey Hills Primary is a school that promotes integrity, life-long learning and the attainment of excellence.
📌 Admin Assistant - General
🏢 Government schools
📍 Melbourne