Location: Moorabbin, Victoria (Office-Based)Job Type: Full-time / Part-time (Negotiable)Salary: Competitive based on experienceIndustry: Wholesale Distribution – FMCG, Retail, B2B
About Us
Smooth Wholesales is a fast-growing wholesale distributor, supplying over 5,000 products to independent retailers across Australia.
We specialize in USA confectionery, toys, phone accessories, household essentials, car care, personal care and more.
As our business continues to expand, we are looking for a detail-oriented and organised Bookkeeper & Administration Officer to join our team in our Moorabbin office.
The Role
This role combines bookkeeping, financial management, invoicing, and general administration, ensuring smooth business operations.
You will be responsible for accounts payable and receivable, invoicing, credit notes, supplier communication, and reconciliations, playing a vital role in managing the financial processes of the business.
Experience in wholesale businesses and online retail (Shopify) is highly regarded.
Key Responsibilities
Process accounts payable and receivable, ensuring accurate and timely payments
Perform bank and credit card reconciliations in Xero
Manage customer and supplier invoicing and ensure records are up to date
Assist in BAS preparation and ATO compliance
Process payroll, superannuation, and staff reimbursements
Generate financial reports for management as required
Process supplier invoices, ensuring accuracy and refining processes for efficiency
Manage credit notes and customer returns, ensuring timely resolutions
Act as the primary contact for suppliers regarding missing items and discrepancies
Maintain accurate records of purchase orders and supplier interactions
Administrative & Business Support
Handle email correspondence and customer inquiries related to invoices, payments, and accounts
Assist with stock management, pricing updates, and data entry
Support management with financial reporting and general business administration
Ensure smooth day-to-day operations within the office
What We Are Looking For
Proficiency in Xero – Essential for managing bookkeeping and financial tasks
Experience in a wholesale business – Preferred but not required
Familiarity with online retail platforms like Shopify – Preferred but not required
Strong understanding of accounts payable, receivable, reconciliations, and payroll
Excellent organisational and multitasking skills
Attention to detail and problem-solving ability
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to work independently and meet deadlines
Excellent communication skills for supplier and customer interactions
Why Join Us?
Stable & Growing Business – Be part of a successful wholesale company with long-term career opportunities
Office-Based Role in Moorabbin – Work in a supportive and collaborative team environment
Diverse & Engaging Work – A mix of financial, administrative, and supplier management tasks
Career Development – Opportunity to grow with the business and expand your skills
How to Apply
If you have bookkeeping and admin experience and are looking for a stable role in a growing company, we want to hear from you.
Join Smooth Wholesales and be part of a business that values efficiency, accuracy, and teamwork.
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