Jem Archaeology is looking for an organised, proactive, and confident Administration Assistant to support the smooth day‑to‑day running of our vibrant office. This role is perfect for someone who enjoys variety, takes pride in creating order, and thrives in a fast‑paced, collaborative environment. You'll be the first point of contact for enquiries, provide essential operational support across the business, and play a key role in keeping our team connected and running efficiently. If you're forward‑thinking, tech‑savvy, and eager to grow, we'd love to hear from you.
Why join Jem Archaeology?
At our core, we are a young, energetic, and growing business built on genuine teamwork, shared purpose, and a commitment to excellence. With a team of around 40 passionate professionals, we've built a strong reputation for high‑quality work and trusted partnerships across Victoria. Whether you're joining us in a professional or support role, you'll be part of a workplace that values people first.
We believe that when our team thrives, our work does too. That's why we prioritise wellbeing, collaboration, and continuous development. You'll be supported from day one with comprehensive onboarding, regular check‑ins, and access to mentoring across the business. We invest heavily in our people through ongoing professional development, opportunities to attend conferences, study leave, and structured pathways for growth.
Our culture is vibrant and inclusive—we take our work seriously, but we know how important it is to enjoy the journey together. We step away from the day‑to‑day regularly for team days focused on learning, community, and connection. We celebrate achievements, support each other through challenges, and create an environment where every voice is valued.
What You Can Expect When You Join Us
A team‑first culture where respect, collaboration, and support are more than just words
Regular team days combining training, community engagement, and social connection
Meaningful professional development, including conference participation and study leave
Ongoing mentoring and structured onboarding to set you up for success
A workplace that values wellbeing, including access to an Employee Assistance Program
A vibrant and positive environment that celebrates milestones and fosters growth
No matter your role, you'll be joining a business that is passionate about what we do and even more passionate about the people who make it possible.
In this role, you'll be responsible for:
Providing general office administration and support, including answering incoming calls
Managing day‑to‑day office operations and keeping the workspace tidy and organised
Handling office supply inventory, ordering, and maintaining stock levels
Completing regular grocery shopping for the office kitchen and team needs
Processing incoming mail, packages, and correspondence
Maintaining accurate digital and physical filing systems
Assisting with basic bookkeeping tasks and expense tracking
Supporting team events, meetings, and gatherings through logistics and arrangements
Assisting with travel coordination for field teams when required
Managing general administrative duties to ensure smooth office functioning
Supporting HR administration, including the performance review process and goal‑tracking
We're Looking For:
At least 1 year of administrative experience, ideally in a professional services, consulting, or construction environment
Strong proficiency in Microsoft Office 365
Confident, forward‑thinking approach with a strong ownership mentality
Tech‑savvy with strong digital fluency
Experience with ClickUp, Slack, and TeamUp (or ability to learn quickly)
Excellent communication skills and the ability to handle confidential matters professionally
Outstanding attention to detail and strong organisational abilities
Effective time management and the ability to juggle multiple priorities
Ability to work autonomously and proactively improve processes
A positive, reliable, and punctual work ethic
Problem‑solving mindset with a willingness to learn and grow
Apply now through Seek with your resume and a personalised cover letter that demonstrates why you're uniquely suited for this position, helping us see how you connect with our vision.
Applications are being reviewed as they arrive, so don't delay