Full-Time Medical Secretary – Join Our Friendly and Supportive Team
Monday to Friday, 9am – 5pm
Start date: Immediate or late October
Modern Facilities | Supportive Team Environment
We are seeking an experienced and motivated Medical Secretary to join our agile and friendly specialist medical practice. This is a full-time role based in conveniently located East Melbourne with excellent access to public transport.
About the Role
As a key member of our administrative team, you will provide high-level secretarial and administrative support to our specialist surgeons. You will play a central role in the smooth and professional operation of the practice, contributing to a high standard of care for our patients.
Key Responsibilities
- Providing secretarial support to specialist surgeons
- Managing patient appointments and specialist diaries
- Scheduling and coordinating theatre booking and liaison with anaesthetists, surgical assistants, hospitals and patients
- Coordinating consulting lists
- Handling patient quotes, billing and health fund claims
- Liaising with patients and managing enquiries
- Performing general reception and office administration duties
What We’re Looking For
To thrive in this role, you will be professional, proactive, and highly organised, with the ability to work independently and as part of a close-knit team.
Essential Skills and Experience
- Previous experience in a secretarial or office administration role (medical/healthcare experience highly regarded)
- Knowledge and experience with Gentu software preferred
- Knowledge in private billing
- Excellent computer and typing skills
- Strong communication and interpersonal skills
- A professional and ethical approach to work
- High attention to detail
- Exceptional time management and the ability to prioritise tasks
- Discretion and confidentiality in all aspects of work
- Adaptability and willingness to contribute to ongoing process improvements
Why Join Us?
- Work in a modern, well-equipped practice with supportive colleagues
- Be part of a collaborative and respectful team culture
- Enjoy a stable, full-time position with regular hours and no weekend work
- If you are an experienced medical secretary or administrator looking to join a welcoming and professional team, we would love to hear from you.
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📌 Medical Secretary
🏢 seek.com.au
📍 Melbourne