Position Overview
The CCS National Report Administration Team is comprised of National Report Administration Officers and a National Report Administration Team Leader, and is overseen by the CCS Executive Officer. The role is to undertake the administrative tasks required for the delivery of CCS report events undertaken by Court Child Experts and Regulation 7 Family Consultants. The Team will primarily undertake national duties, although there may be some local duties such as servicing the CCS registry counters.
Duties
* Undertaking the allocation of reports to Court Child Experts and Regulation 7 Family Consultants, using prescribed criteria.
* Scheduling and managing appointments for Court Child Experts and coordinating other arrangements as required (e.g., arranging Interpreter Services, coordination of childcare bookings at the Registry).
* Communicating with parties in a professional and sensitive manner to facilitate attendance at CCS appointments.
* Providing administrative support including preparing correspondence and managing the schedule of interviews and engagements in the Court databases.
* Purchasing and accounts processing functions in accordance with the Financial Management and Accountability Regulations 1997 and associated regulations and orders.
* Maintaining accurate information within the Court & CCS IT systems.
* Developing and maintaining positive relationships with Court Child Experts, Regulation 7 Family Consultants, judges and registrar support staff, registry staff, the legal profession and parties.
* Undertaking other CCS administration duties as required, which may include providing support directly to the CCS Director group.
Salary and Employment
* $79,125 - $86,246 per annum, plus 15.4% superannuation.
* Non‐ongoing / Ongoing, Full Time / Part time.
* Location: VIC – Melbourne.
Selection Criteria
* Strong communication (oral and written) and liaison skills as well as the ability to communicate with people at all levels. Be able to exercise tact and discretion, act impartially and maintain confidentiality at all times.
* Demonstrated ability to provide high‐level administrative support and a commitment to excellence in service delivery.
* Demonstrated organisational skills, including the ability to manage several processes at once, attention to detail, excellent time management skills, and applying planning and problem‐solving skills.
* Demonstrated working knowledge or clearly demonstrated capability to quickly acquire a sound working knowledge of court procedures, guidelines, policies and practice, and IT systems.
* Demonstrated ability to work both autonomously and as a member of a geographically dispersed team with limited direction, and the ability to adapt to changing situations and priorities and participate in collective work practices.
* Sound IT proficiency, including the ability to learn and adapt to new systems and technology quickly and effectively.
Diversity and Inclusion
Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability. First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supports an inter‐generational workforce and gender equity and families. Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.
Eligibility
* Australian citizenship – the successful applicant must hold Australian citizenship.
* Security and character clearance – the successful applicant must satisfy a Police Records Check, and may also be required to complete security clearances during the course of their employment.
* Health clearance – the successful applicant may be required to complete a health declaration or attend a medical assessment to confirm their fitness for duty.
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