3 weeks ago Be among the first 25 applicantsThe Australian Submarine Agency (ASA) is looking for highly experienced, enthusiastic and organised Executive Assistants to fill current vacancies supporting a number of SES Band 2 and 2 Star Officers across the Agency.This role is fast-paced with rigid timelines. It requires management of the office environment and the prioritisation of multiple workflows. To succeed in this role, you will have great people skills the ability to anticipate the needs of your senior executive and demonstrate flexibility, resilience and initiative.The duties of an APS 5 Executive Assistant in the ASA include the following:Accountable for the delivery of executive support including 'front of office' functions, including:Managing the appointment diary and meeting arrangements for the Senior Executive Service.Monitoring and triaging the inbox of the Executive and DivisionKeep contact lists up to datePrinting meeting packs and tracking correspondence and clearance documentsTracking and processing administrative correspondence and documentation.Responsibility for travel requisitions and acquittals for the office, booking travel and accommodation etc.High level liaison with key internal and external stakeholders.Developing business improvement initiatives to streamline workflow.Advise, arrange, coordinate and reconcile all aspects of domestic and international travel in-line with Defence travel policy for Senior Executive Service Officers.Understand and utilise with internal and external professional knowledge and experience to improve processes and work outcomes.Demonstrate and apply ASA administration policy and proceduresLiaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.Mentor and develop APS 4 Executive Assistants (EAs)Our TeamOur people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration and prioritises safety and security. Our greatest asset is our people.We have multiple divisions within the agency seeking EA’s –SM CapabilityVirginia AcquisitionsScience & TechnicalSecurity & StewardshipGovernment & ExecutiveOur Ideal CandidateWe are a dynamic organization-seeking employees who are agile, innovative, resilient and energised by high-paced work. Our ideal candidates will bring the following attributes and skills to the role:Possess excellent communication and interpersonal skills including initiative, positive attitude and the ability to work under pressure to achieve resultsHave strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including internal and external senior executive levels and their support staffAbility to exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacyStrong attention to detail and organisational skills, ability to manage competing priorities, while working independently and collaboratively with the executive officer.Application Closing Date: Sunday 27 April, 2025For further information please review the job information pack, reference ASA/02605/25 on https://defencecareers.nga.net.au/?jati=13C9E809-96C2-5CB7-76D9-E3AB5C8B097BSeniority levelSeniority levelNot ApplicableEmployment typeEmployment typeFull-timeJob functionJob functionAdministrative and OtherIndustriesGovernment Administration and Government Relations ServicesReferrals increase your chances of interviewing at Australian Submarine Agency by 2xSign in to set job alerts for “Executive Assistant” roles.Melbourne, Victoria, Australia 4 weeks agoMelbourne, Victoria, Australia 2 weeks agoExecutive Assistant to General Manager Technology and General Manager DigitalMelbourne, Victoria, Australia 2 weeks agoExecutive Assistant to General Manager Commercial & General Manager Store ProductivityMelbourne, Victoria, Australia 4 days agoMelbourne, Victoria, Australia 11 hours agoMelbourne, Victoria, Australia A$95,000.00-A$115,000.00 18 hours agoExecutive Assistant-12 months fixed termEast Melbourne, Victoria, Australia A$82,349.00-A$94,376.00 2 weeks agoExecutive Assistant (12-Month Parental Leave Contract)Melbourne, Victoria, Australia 1 week agoHuman Resources Executive / Assistant Manager (Oceania) - Part Time (3 Days)Melbourne, Victoria, Australia 14 hours agoMelbourne, Victoria, Australia 6 days agoMoorabbin, Victoria, Australia 2 months agoChadstone, Victoria, Australia 3 weeks agoMelbourne Airport, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 5 days agoExecutive Assistant to EGM Finance and Head of LegalExecutive Level 1 - Assistant Director - Financial Governance SectionMelbourne, Victoria, Australia A$120,842.00-A$137,823.00 1 day agoMelbourne, Victoria, Australia 2 weeks agoPractice Executive (Senior Legal Secretary/EA)Melbourne, Victoria, Australia 6 days agoExecutive Housekeeper Assistant (M/W) Club Med ResortMelbourne, Victoria, Australia 2 weeks agoMelbourne, Victoria, Australia 1 month agoFront Office Manager | Full time |Intercontinental Melbourne the RialtoMelbourne, Victoria, Australia 1 month agoMelbourne, Victoria, Australia 1 week agoMelbourne, Victoria, Australia A$94,563.00-A$105,910.00 1 week agoDocklands, Victoria, Australia 1 week agoExecutive/Assistant Manager R&D Tax OpportunitiesMelbourne, Victoria, Australia 5 days agoSenior Compliance and Middle Office ManagerMelbourne, Victoria, Australia A$180,000.00-A$200,000.00 2 weeks agoMelbourne, Victoria, Australia A$160,000.00-A$185,000.00 1 week agoManager, ICT Project Management Office, EL2Melbourne, Victoria, Australia 1 week agoPart-Time Property Manager, Doreen OfficeGladstone Park, Victoria, Australia 3 weeks agoMelbourne, Victoria, Australia 3 weeks agoCompliance Manager, Regulatory Governance OfficeMelbourne, Victoria, Australia 2 weeks agoSouthbank, Victoria, Australia 2 weeks agoWe’re unlocking community knowledge in a new way. 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