We are looking for an experienced and highly organised Executive / Personal Assistant to support a Melbourne-based entrepreneur and business owner across a diverse portfolio of businesses in private equity, sports technology, and manufacturing.
This role is based primarily at our Heidelberg West factory office and is ideal for someone who thrives in a fast-paced, hands-on environment.
You'll work closely with the founder on business operations, personal logistics, and strategic priorities, helping to keep everything moving efficiently.
You'll manage schedules, travel, communications, team coordination, and personal matters—all while maintaining discretion, initiative, and a high level of professionalism.
If you love variety, take pride in staying ahead of the game, and enjoy being the go-to person behind the scenes, we want to hear from you.
Key ResponsibilitiesManage calendars, appointments, travel and email across multiple business entitiesCoordinate internal and external meetings, prepare agendas, take minutes, and follow up on actionsLiaise with staff, clients, suppliers and board members on behalf of the founderSupport business operations including reporting, document preparation, and marketing coordinationAssist with personal logistics including family scheduling, travel arrangements and errandsTrack and drive tasks and projects using tools like Asana, Google Workspace and other cloud-based platformsMaintain confidentiality and manage competing priorities with speed and accuracyAbout You3+ years' experience in a senior EA/PA role, ideally supporting a business owner, CEO or entrepreneurExcellent written and verbal communication skillsHighly organised with strong attention to detail and a proactive mindsetComfortable working independently in a dynamic and fast-paced environmentTech-savvy – confident using Google Workspace, and ideally familiar with Xero, HubSpot, Canva, Asana and AI (chatgpt).Adaptable, resourceful and unflappable when things change or get busyFlexible working arrangements – full-time or 4-day week (Monday to Thursday)
Convenient Heidelberg West location with on-site parking and private office.
Strictly No Recruiters.
#J-18808-Ljbffr