Overview
The EA / Administration Manager at PARTNER provides essential executive support to the Managing Director and oversees overall office administration. The role evolves to enhance project management, event coordination, and operational efficiencies, driving a superior client and candidate experience.
Responsibilities
* Collaborate with MD and principals on search assignments, ensuring smooth search processes.
* Build relationships with clients and candidates, coordinate briefings, advertising, and position marketing.
* Conduct initial screening calls and provide timely updates on search progress.
* Arrange interviews, manage background checks, and reference checks for search assignments.
* Manage calendars, appointments, and travel arrangements for the MD.
* Handle confidential correspondence, emails, and phone calls.
* Prepare reports, presentations, and briefing documents.
* Prioritise tasks to maintain a seamless workflow.
* Act as first point of contact for internal and external stakeholders.
* Assist with special projects, initiatives, and deadline management.
* Research and compile data to support business decisions.
* Support HR functions such as onboarding new employees and coordinating training sessions.
* Maintain LinkedIn page, marketing materials, reviews, and post‑placement care.
* Update website with new search assignments, staff profiles, news, and testimonials.
Qualifications
* 5+ years in a similar EA/PA or corporate administration role.
* Proven experience in professional services with deep industry knowledge.
* Advanced proficiency in Microsoft Office Suite, Canva, and CRM database management.
* Skilled in preparing marketing materials, proposals, and website content.
* Experience managing shifting priorities in dynamic, small and large business environments.
Attributes
* Articulate, confident, and excellent communicator.
* Detail‑focused with strong organisational skills.
* Adaptable to fast‑paced, small‑team environments.
* Relationship builder with credibility and trust with clients and candidates.
* Proficient in gathering information from diverse sources to produce detailed documents.
* Professional interaction with senior‑level stakeholders.
Professional Skills & Experience
* Microsoft Office Suite and Canva: advanced document, presentation, and visual content creation.
* CRM and database management: data entry, reporting, record accuracy.
* Website management: content updates, troubleshooting, brand alignment.
Contact
For further information or a confidential discussion, call Maja Kuzmanoski.
Employment Details
* Full‑time
* Associate – Seniority level
* Professional Services – Industry
#J-18808-Ljbffr