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Personal / executive assistants (2 roles - derrimut & ballar)

Melbourne
at
Executive Assistant
Posted: 5 October
Offer description

Personal / Executive Assistants (2 roles - Derrimut & Ballarat)

Be the People Power Behind the Lifting Power

Ready to take your career to new heights? At Advanced Cranes and Rigging, we're looking for two proactive, organised, and confident Personal/Executive Assistants to provide high-level support to our CEO/Director and General Manager/HSEQ Exec. These newly created roles are your opportunity to work at the heart of a dynamic, growing business—helping our senior leaders stay focused, prepared, and ahead of the game.


About Us

With over 20 years of experience, Advanced Cranes and Rigging is a leading provider of lifting solutions across Australia. We support Tier 1 government infrastructure and major private sector projects with a state-of-the-art fleet ranging from 3t to 800t. Our reputation is built on safety, reliability, and innovation—underpinned by ISO45001 accreditation and a team that lives our values of integrity, quality, and continuous improvement.


About the Roles

We are expanding our leadership support team with two full-time Personal/Executive Assistant roles :

* Derrimut-based role: Supporting the General Manager & HSEQ Exec
* Ballarat-based role: Supporting the CEO & Director

You'll become the trusted go-to person for one of our senior leaders—managing schedules, streamlining communication, and keeping key initiatives moving forward.

This is not just diary management: it's an opportunity to become a key enabler of executive effectiveness, providing administrative, organisational, and coordination support in a fast-paced environment.


Key Responsibilities

* Provide executive support including diary management, meeting coordination, and email management
* Exercise the highest level of discretion and confidentiality when handling sensitive information
* Coordinate and prepare agendas, presentations, and reports for internal and external meetings
* Assist with ad-hoc projects and process improvements to increase executive efficiency
* Liaise with internal and external stakeholders on behalf of the executive team
* Manage travel arrangements, expense reporting, and other logistics
* Track actions and deadlines, ensuring follow-through on key initiatives


What We're Looking For

* We're looking for highly organised, resourceful professionals who thrive on supporting senior leaders and keeping multiple priorities on track.
* You'll bring:
* A proactive approach with the confidence to anticipate needs and take initiative
* Proven experience as a Personal Assistant, Executive Assistant, or in a similar role
* Strong discretion and professionalism in dealing with confidential information
* Excellent organisational skills and attention to detail
* High-level written and verbal communication skills
* Ability to manage competing priorities and work autonomously


What We Offer

* A competitive remuneration package
* A high-impact role with exposure to strategic decision-making
* A fast-growing, values-led business delivering nationally recognised projects
* A supportive, down-to-earth team culture that values initiative, trust, and accountability

Apply now and help power the leadership team behind one of Australia's most trusted names in lifting and rigging.


Job Insights

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Your application will include the following questions:

* Which of the following statements best describes your right to work in Australia?
* How many years' experience do you have as an Executive Personal Assistant?
* Which of the following Microsoft Office products are you experienced with?
* Do you have experience in administration?
* Do you have a current Australian driver's licence?

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