We are seeking a friendly and dependable Office Administrator / Receptionist to be the first point of contact for our Perth office and a trusted support to the broader team. This is a varied role where your professionalism, reliability and organisational skills will help create a welcoming client experience and keep the office running smoothly day to day. Above all, this role requires someone who is reliable, takes ownership and brings a strong work ethic to the practical responsibilities that underpin a well‐run office.
Key Responsibilities:
* Be the first point of contact for clients, visitors and staff, creating a professional and welcoming front‐of‐house experience
* Greet visitors, manage visitor logs and access passes, answer and direct incoming calls, and coordinate meeting room bookings
* Prepare meeting rooms, including catering, stationery and basic setup, to ensure meetings run smoothly
* Manage office administration tasks including invoice processing, mail and couriers, filing, document preparation and board packs
* Order and maintain office supplies, stationery and general consumables
* Support the smooth day‐to‐day operation of the Perth office by maintaining a tidy, well‐organised and functional office environment
* Provide day‐to‐day administrative support to the Executive Assistant / Office Coordinator and broader team
* Assist with staff and client events, diary coordination, travel arrangements and other office support activities as required
* Take pride in ownership of reception and office coordination responsibilities, ensuring a consistently high standard of presentation and service
About You
To be successful in this role, you will bring prior experience in reception, administration or office support within a professional environment. You will enjoy being the person who keeps things running smoothly, takes ownership of day‐to‐day responsibilities and contributes positively to the team.
* Confident and polished interpersonal skills, including a professional telephone manner and the ability to engage positively and appropriately with colleagues, clients and external contacts at all levels
* Excellent organisational skills, with the ability to manage multiple tasks and priorities while remaining calm and composed in a busy office
* Solid Microsoft Office skills, including Word and Outlook; Excel experience viewed favourably
* A proactive, team‐oriented approach and a willingness to assist wherever needed
* Reliability, dependability and a strong work ethic, with pride in delivering consistently high standards
* A professional, friendly and service‐focused style, with strong attention to detail
* An understanding of the importance of confidentiality, discretion and professionalism
Culture & Benefits
Joining Mutual Trust offers you the opportunity to enjoy:
* Opportunity to purchase up to four weeks additional leave each year.
* Inclusive and equitable culture – proudly recognised as an Employer of Choice for Gender Equality (Workplace Gender Equality Agency).
* Award winning industry leadership – winner of the Euromoney Private Banking Awards 2026 – Australia's Best for Family Office Services.
* Professional training and development for staff of all levels.
* Yearly health and well‐being allowance and ongoing activities.
* Employee assistance program that offers free counselling and support for you and your family.
* Annual performance payment (based on your performance and Firm‐wide results).
* Paid community / volunteer days and an award‐winning staff giving program.
* Reward and Recognition programme.
* Ongoing staff entertainment.
About Us
Mutual Trust is a Multi‐Family Office which provides integrated wealth services to some of Australia's most successful families, family businesses, trustees, not‐for‐profits and individuals. Our purpose is to help families achieve what matters most.
About Our Team
Mutual Trust has over 250 staff, located across our offices in Perth, Melbourne, Sydney, Brisbane and Adelaide. Our team enjoys a fun and engaging culture. We have diverse roles and opportunities across family office advisory, wealth management, accounting, tax, agri‐business, trustee and philanthropy competencies, supported by a broad corporate team of legal, financial, marketing and P&C professionals.
The Perth team
Our Perth office is home to a close‐knit team of around 22 staff, representing all areas of the business. We pride ourselves on fostering a collaborative and supportive environment, where everyone works together and maintains a friendly, welcoming atmosphere. If you're looking to join a team that values camaraderie and professionalism, you'll feel right at home here.
How to Apply
Submit your application online with the following:
* A cover letter, and
* A detailed resume in Word format.
If you would like more information on this role, please call Kate Farmer on 03 9605 9645.
Only applicants with permanent residency or without visa restrictions will be considered.
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