ABOUT THE JUST GROUP As one of Australia's largest and most successful retailers, we pride ourselves on our people to drive the success of our business. The Just Group holds seven major retail brands - Peter Alexander, Smiggle, Just Jeans, Jay Jays, Portmans, Dotti and Jacqui E. We are based in Australia, New Zealand, Singapore, Malaysia and the United Kingdom. ABOUT THE ROLE This is a unique experience for a highly energetic and experienced Executive Assistant. As an Executive Assistant, you will play a critical role in enabling the Executive to focus on strategic decision-making and managing their responsibilities effectively. You will serve as a trusted partner, ensuring they operate efficiently and smoothly. Based full time at Support Office on St Kilda Road Melbourne, this role will include but not be limited to the following responsibilities: Calendar and schedule management: Coordinate and manage schedules, including arranging meetings and appointments; coordinate all travel, accommodation, and itineraries, and travel arrangements; prioritise and schedule events while considering their availability and commitments. Communication and correspondence: Assist with the management of incoming emails, calls, and messages; draft and prepare correspondences, memos, PowerPoint presentations, and reports; maintain communication channels with internal and external stakeholders; format information for internal and external communication – memos, emails, presentations, reports. Meeting facilitation: Organise, prepare agendas, and take minutes for meetings; coordinate logistics, including venue, equipment, and refreshments; follow up on action items and ensure timely completion. Information management: Gather, organise, and maintain working files, including all confidential and sensitive information, documents, and records related to the company's activities; ensure easy accessibility and retrieval of information as needed. Relationship management: Build and maintain positive relationships with internal and external stakeholders, such as Board members, senior executives, clients, and external partners; serve as a point of contact for inquiries and requests. Confidentiality and discretion: Handle sensitive and confidential information with utmost professionalism and maintain a high level of discretion. Project coordination : Support by managing special projects, initiatives, and events; collaborate with other team members to ensure the successful completion of projects; prioritises conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Miscellaneous tasks : Handle miscellaneous tasks as assigned, which may include, expense management and other administrative duties. ABOUT YOU As the successful candidate, you will possess a minimum of five years of relevant experience in a similar Executive Assistant role in a fast-paced retail or service business, providing executive, secretarial, and administrative support to senior, executive, and C-suite level stakeholders. You will have a proven track record and exceptional ability in providing comprehensive support to senior and executive level stakeholders within a cross-functional organisational environment. It is naturally assumed you will be people focused, possess excellent oral and written communication skills, demonstrate a high degree of initiative, a high level of flexibility and enjoy working within a fast-paced environment. Highly developed organisational and time management skills including meticulous attention to detail will put you in good stead for this role. Loyal and demonstrating a high level of confidentiality, your maturity will enable you to influence and respond to a range of situations. Exceptional computer literacy in MS Word, PowerPoint and Excel are also required. In return, you will be provided with a unique opportunity to work within a passionate organisation. A competitive salary and company product discounts will form part of your reward package. If you want to make an impact in a dynamic retail environment, then this is the role for you - Apply now!