13 hours ago Be among the first 25 applicants
Get AI-powered advice on this job and more exclusive features.
Role Type: Full time permanent role based within the Royal Children's Hospital
Salary: Competitive salary + superannuation+ Non for-profit salary packaging benefits
Are you an experienced Executive Assistant looking to make a significant impact in a dynamic and high-performance environment?
The Opportunity
We're seeking an exceptional individual who thrives in a fast-paced environment, loves connecting with people, and is driven by the opportunity to make a real impact. As Executive Assistant to our Director of Engagement and Development and Head of Philanthropy, you won't just be keeping things running—you'll be at the heart of a mission that transforms children's lives through world-leading medical research.
This is more than an administrative role—it's a relationship-focused, high-impact position for someone who understands the importance of communication, service, fundraising, and relationship management. You'll be the key connector between our most important stakeholder including donors and board members ensuring they feel valued, supported, and inspired.
Your ability to juggle competing priorities with grace, deliver seamless support across senior leadership, and coordinate critical projects will help power our work across philanthropy, media and communications, and brand and marketing. If you bring a commercial mindset, a love for building relationships, and a deep desire to contribute to something bigger, we want to hear from you.
Join a passionate, high-performing team and help shape the future of child health—one partnership at a time.
Your Responsibilities Include
Stakeholder Engagement & Relationship Management
* Act as a primary liaison for high-value stakeholders, including board members, major donors, and internal staff
* Build strong, trusted relationships through clear communication, professionalism, and emotional intelligence
Strategic Meeting Coordination
* Coordinate high-level meetings and events
* Manage end-to-end logistics: invitations, agendas, briefing packs, room setup and catering
Executive Calendar & Appointment Management
* Oversee complex calendars for the Director and Head, ensuring optimal prioritisation
* Prepare meeting materials, track follow-up actions, and anticipate scheduling needs
End-to-End Travel & Visit Coordination
* Organise all travel and accommodation for senior leaders and key visitors
* Ensure itineraries run smoothly with full attention to timing, comfort, and professionalism
High-Level Communication & Stakeholder Service
* Manage correspondence, emails, phone calls, and in-person interactions with discretion and efficiency
* Prepare PowerPoint presentations, reports and emails on behalf of the Director and Head of Philanthropy
* Deliver a consistent, high standard of service that reflects the values and reputation of the organisation
Technology & Workflow Optimisation
* Leverage digital tools such as SharePoint, Microsoft Teams, To Do, Planner, and AI-powered solutions to streamline tasks and enhance team and executive productivity
* Maintain structured filing systems, shared resources, and collaborative workspaces to ensure accuracy, consistency, and efficiency in day-to-day operations
Budget & Expense Management
* Support the management of the Engagement & Development (E&D) team budget, including processing invoices, tracking expenses, and preparing regular financial summaries
* Ensure compliance with financial procedures, monitor spend against budget, and assist with forecasting and reporting
What We Need From You
* Bachelor's degree in business administration, management, or a related field preferred
* Minimum of 3 years of experience in an executive assistant or administrative role, preferably within a non-profit, research environment, or professional services. Proven experience working with executives, boards, and high-net-worth individuals (HNWIs)
* Exceptional organisational and time management skills, strong written and verbal communication abilities, proficiency in Microsoft Office Suite and donor databases (e.g., Raisers Edge), and excellent interpersonal skills
* Detail-oriented, proactive, able to handle sensitive information with discretion, and capable of working independently and as part of a team
For full viewing of responsibilities and requirements please refer to the to the position description.
Any specific questions related to this position should be directed to
What's in it for you?
* Maximise Your Pay: Benefit from salary packaging, including entertainment and novated leases
* Flexible Working Options: Enjoy a variety of flexible work arrangements to maintain a healthy work life balance
* Impactful Work: Be at the heart of our organisation, directly supporting the Director of Engagement and Development and the Head of Philanthropy
* Networking Opportunities: Interact with influential board members, major donors, and other key stakeholders. This role provides valuable networking opportunities that can enhance your professional connections and career growth
* Join a Reputable Organisation: Take advantage of a unique opportunity to be part of a respected research institute
Who We Are
Murdoch Children's Research Institute envisions a transformative future for child health. Our institute is a hub of impactful scientific breakthroughs, particularly in early interventions, enhanced diagnosis, prevention, and potential cures. We thrive on collaborative, multidisciplinary problem-solving to address challenging queries in child health. Committed to inclusivity and respect, we foster a positive working environment that values diverse backgrounds and experiences. As a proud member of the Australian Network on Disability and a dedicated supporter of Science Australia Gender Equity (SAGE), we uphold principles of equal opportunity and diverse representation.
Join us and experience the rewards of making a significant impact while advancing your career in a supportive and dynamic environment
Please Apply By Submitting
* Your resume
* A cover letter addressing the selection criteria
Ensure these documents are combined into a single PDF file.
We welcome individuals of diverse genders, ages, ethnicities, cultural backgrounds, abilities, religions, and sexual orientations in our workplace. We actively encourage talented individuals from all walks of life to apply for our job openings. Our commitment lies in fostering a workplace that is barrier-free and inclusive, aiming to attract the most skilled candidates.
For any questions related to the recruitment process, feel free to reach out to our Recruitment team at Ensure that you include the position number and job title in the subject line. Please refrain from sharing your application to this email address.
Please note, we reserve the right to close the vacancy prior to the closing date once a sufficient number of applications have been received.
No recruitment agencies please.
Position Description
Applications close: 25 July 2024 AUS Eastern Daylight time
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Research Services
Referrals increase your chances of interviewing at Murdoch Children's Research Institute (MCRI) by 2x
Get notified about new Executive Assistant jobs in Parkville, Victoria, Australia .
Melbourne, Victoria, Australia 3 weeks ago
Melbourne, Victoria, Australia 1 week ago
Melbourne, Victoria, Australia $6,000 - $6,000 4 weeks ago
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia A$85,000 - A$100,000 2 weeks ago
Melbourne, Victoria, Australia 3 hours ago
Gladstone Park, Victoria, Australia 2 months ago
Melbourne, Victoria, Australia 3 weeks ago
Melbourne, Victoria, Australia 2 weeks ago
Melbourne, Victoria, Australia 2 weeks ago
Senior Manager | |PwC Private | Family Office, Tax - Melbourne
Melbourne, Victoria, Australia 2 weeks ago
Heidelberg, Victoria, Australia 5 days ago
Executive Assistant, Office of the Senior Executive Director
Melbourne, Victoria, Australia 6 days ago
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr