Executive Assistant
Join Healthscope as an Executive Assistant and support a high‑energy executive qualified in a dynamic, rewarding role.
About the Role
Knox Private Hospital is seeking an experienced EA who anticipates key events and enables the smooth running of the executive office. You will manage complex, frequently changing schedules, build strong relationships, and manage sensitive information confidentially.
Key Responsibilities
- Diary management and liaison with internal, external and international personnel regarding complex diary and meeting management.
- Coordinate executive communications, including taking calls, responding to emails, drafting correspondence, overseeing the creation of documents, minute‑taking and distribution of minutes, various reports and presentations.
- Maintain an organised filing system of paper and electronic documents.
- Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes.
- Organise and maintain accreditation of all VMO using the eCredentialing system in the absence of Credentialing Officer.
Essential Criteria
- Three years executive administration experience in a busy and professional environment.
- Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint).
- Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast‑paced environment.
- High level attention to detail, including in written materials.
- Strong organisational and time‑management skills with the ability to multitask.
- Outstanding customer service.
- Excellent interpersonal and communication skills.
- Advanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) & KRONOS System.
- High level of confidentiality.
- Ability to work autonomously and within a team.
- Ability to follow instructions and take directions.
- Previous administrative experience in a hospital/health care environment is desirable.
Why Healthscope?
As the only national private hospital operator and healthcare provider in Australia, Healthscope operates 42 sites supported by a central Support Office. We empower our people to work across multiple hospitals, pursue continuous professional development, and grow in a supportive community of care.
Applications close: 07/12/25
To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to.
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