Office administrator human resources · mulgrave

About BYD

BYD is a high‐tech company devoted to technological innovations for a better life. BYD is dedicated to providing zero‐emission energy solutions.

As a leading battery‐electric zero‐emission vehicle (ZEV) manufacturer, BYD has created a broad range of battery‐electric, hybrid‐electric, and internal combustion (IC) passenger vehicles. Developing electric vehicles that are intelligent and connected, BYD is inaugurating a new age of automotive innovation featuring a sleek design and an innovative user experience.

About the Role

Office Administrator is to act as a versatile role to provide necessary support in many areas when required by the business. This position will be based in Melbourne Mulgrave office but may require occasional travel to our Dandenong office. Reporting into the HR Manager, your day‐to‐day duties will include the following:

Key Responsibilities

• Assist in employee onboarding & offboarding: maintain the new employee record, allocation of access card, laptop; and manage the asset registration, system access, etc.
• Assist the HR team with initiating and launching various employee benefits and wellness programs, such as Lunch Program set‐up and ongoing support.
• Record the team activities expenses and report to the APAS admin team when required.
• Work closely with the HR team to promote company culture by arranging engagement activities and events.
• Ensure cleanliness and tidiness of the office environment, such as the kitchen and printing areas.
• Manage procurement and stock replenishment of office and kitchen supplies.
• Coordinate company vehicle usage: manage lending process, maintenance, inspections, and fine ticket investigations.
• Greet and log office visitors and manage visitor records.
• Handle office facility installations and ongoing maintenance (e.g. EV chargers, landline, furniture).
• Take care of parcel delivery, mail distribution and other office‐based operational tasks.
• Raise and process office‐related payment applications and handle Helios invoice payment requests for HR/Admin team when needed.
• Coordinate the renewal of certain corporate insurance policies, including reviewing policy documentation, and ensuring continuous coverage.
• Maintain insurance records, renewal schedules, and related compliance documentation, and support claims administration when required.
• When needed, provide administrative and operational support for company conferences, town halls, management meetings, training sessions, and other corporate events, including catering coordination and event logistics.
• Support office renovation, relocation, and workplace improvement projects, including vendor coordination, project scheduling, stakeholder communication, and on‐site logistics management.
• Undertake other duties and special projects as reasonably directed by management to support the HR & Administration function and broader business operations.

Key Requirements

• Ideally 2 years of experience in a similar role.
• Strong sense of ownership for assigned tasks.
• Proficient excel skills and be good at reporting work results to senior management.
• Bilingual in English and Mandarin would be highly regarded.
• Proficient in email correspondence and reporting.
• Can‐do attitude with the ability to multi‐task.
• Detail‐oriented and problem‐solving skills.
• Able to learn from constructive feedback and improve accordingly.
• A desire to achieve and not afraid of taking on pressure.
• A great communicator who's able to collaborate with different internal & external stakeholders.