Location Profile
Beaumaris Secondary College, nestled in the bayside suburb of Beaumaris, is a thriving Year 7 - 12 co-educational college surrounded by natural beauty, including a marine sanctuary and nature reserves. The school boasts excellent on-site sporting facilities and has forged a promising partnership with the renowned Melbourne Cricket Club (MCC).
The learning community emphasises community and family partnerships, shaping a welcoming and transformative environment.
Our teaching and learning vision, "We learn purposefully by cultivating curiosity, being reflective and making real-world connections," guides us toward our mission of inspiring students to become critical global citizens. Committed to academic excellence, our diverse and engaging curriculum extends beyond the classroom, promoting inclusivity and responsiveness to the varied needs of learners.
We prioritise innovative pedagogy tailored to learning spaces, complemented by a dedicated team of highly capable, collaborative and creative staff.
The learning community at Beaumaris Secondary College is characterised by:
- Research and evidence-based practices, incorporating creative, practical and inquiry-based learning.
- Project-based learning experiences that reflect the dynamic world around them.
- Differentiated, personalised and challenging educational approaches for all students.
- Collaborative initiatives fostering the development of independent learners.
Selection Criteria
SC2 Demonstrated capacity to work and collaborate with others in a team environment, including high level oral and written communication skills and ability to be adaptable with varying requests that arise.
SC3 Possess the technical knowledge and expertise relevant to the position - with use of systems Compass and CASES21.
SC4 Demonstrated capacity to provide support to management with assistance of administration tasks whilst managing the workload of a busy Front desk.
SC5 A commitment to qualified learning and growth for both self and others.
Role
We are seeking a wonderful Reception / Front Office Administrator on a fixed term contract for Term 4 2025 to join our fabulous team and provide valuable assistance during a busy end of year period. Time Fraction / Hours of attendance can be negotiable, however a requirement to work across the week of Monday to Friday is essential.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are transparent guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
The Receptionist / Front Office Administrator will be responsible, but not limited to the following duties:
Daily
- Phone, Visitor & Deliveries management – directing enquiries to the relevant person or area
- Check visitor WWC and VIT taking copies and also checking details are still valid via Service Victoria
- Assistance with Accounts Payable and Receivable – processing of family payments / accounts receivable and processing of Purchase orders in CASES21
- Preparation and organisation of any funds that need to be deposited into bank (ad hoc)
- Assisting in sickbay as req
- Assisting with student attendance across all year levels and monitoring class rolls via Compass - in coordination with other Attendance officers
Keys
- Signing in/out of all keys
- Maintaining key register and stock levels
School Administration
- Ordering school paper supplies, Office supplies, new staff starter packs, milk/coffee/tea supplies
- Updating teacher phone and office lists and pigeonholes as required
- Updating student enrolment/address details on request
- Assisting the Front Office and Business Manager with administrative tasks
- Student Lost Property monitoring
- Assistance with termly OHS Inspections
- Updating School OHS Noticeboards (annually)
General
- Office emails relevant to your role (daily)
- PDP plan and Goals (weekly)
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department/'s exemplar available at:
The department/'s employees commit to upholding the department/'s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department/'s Values complement each school/'s own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department/'s Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Thursday 2 October 2025 at 11.59pm
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