Are you passionate about improving the lives of working people? If so, we have an exciting opportunity for you at the Australian Services Union NSW & ACT (Services) Branch.
Our ASU is a progressive, growing union committed to social justice and empowering workers. Our campaigns have led to landmark wins like:
* Equal Pay: Up to 45% wage increases for community and disability workers
* We Won't Wait: Securing 10 days paid domestic violence leave for all workers
Our members work across:
* Community services: NDIS, child youth and family services, community legal services, migrant and refugee support services, local neighbourhood centres and more
* Public services: Transport and water
* Private sector: Airlines, travel, IT
Executive Assistant – In-Office
This position is an in‐office role based in our Redfern head office.
Responsibilities
* Provide high‐level executive and administrative support to the Leadership Team.
* Manage the diaries and priorities of the Branch Secretary and Deputy Branch Secretary.
* Coordinate travel, logistics and briefing materials where required.
* Manage liaison with key internal/external stakeholders.
* Anticipate issues and keep the Leadership Office running smoothly.
Committee Coordination
* Coordinate industry committee of management meetings.
* Prepare agendas, papers, minutes, release requests and distribute materials.
Conferences and Events
* Coordinate conferences, events, functions, staff training and official engagements.
* Arrange venues, catering, accommodation, travel and documentation.
General Support
* Provide support to the Director, Business Operations.
* Other duties as directed.
Essential Skills and Experience
* Demonstrated experience providing high‐level executive support to senior leadership.
* Exceptional organisational and time management skills with the ability to manage competing priorities and deadlines.
* Strong judgement, discretion and ability to manage confidential and sensitive information.
* Highly developed written communication skills, including preparation and formatting of correspondence, briefing papers and reports.
* Excellent interpersonal and stakeholder engagement skills, with the ability to work effectively with senior leadership, internal and external stakeholders, members.
* Proven ability to coordinate board, committee or council meetings including preparing agendas, papers, minute‐taking etc.
* Proven ability to coordinate conferences, events, functions, staff training and official engagements.
* Strong attention to detail and ability to maintain accurate records and documentation.
* Advanced proficiency in Microsoft Office and digital collaboration platforms (e.g. iMIS, SharePoint, Teams or similar).
* Ability to anticipate needs, problem‐solve and exercise initiative in a fast‐paced environment.
* Experience working within a trade union, membership‐based organisation, government or similar is desirable.
* Current NSW driver's licence or equivalent.
Conditions
* Full time, 35 hours per week.
* $97,506 to $120,127 per annum dependent on skills and experience.
* Redfern based – close to public transport.
* 12.5% superannuation.
* 17.5% annual leave loading.
* 12 rostered days off (RDOs) per year.
* 5 weeks annual leave plus Christmas shutdown leave.
* 6 months paid parental leave.
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