Personal Assistant – Commercial & Industrial Division
Location: Melbourne Head Office
Work Type: Part-Time
An exciting opportunity is available for an experienced and highly organised Personal Assistant to support the General Manager of a leading Commercial & Industrial division. This hands-on role offers the chance to work closely with senior leadership in a business that is making a real impact in its industry.
About the company
Our client is a well-established and forward-thinking organisation with a strong reputation in the property and development sector. Known for delivering high-quality projects and driving long-term value, they have built a name for themselves through consistency, innovation, and a strong team culture.
With modern offices, an energetic and collaborative working environment, and a team that genuinely supports each other - this is a fantastic opportunity for someone who enjoys variety, responsibility, and being part of a high-performing team.
Key responsibilities:
* Provide day-to-day personal and executive support to the General Manager
* Manage calendars, schedule meetings, organise travel and prepare itineraries
* Attend meetings, take minutes and follow up on action items
* Draft correspondence and screen incoming calls
* Assist with errands and personal tasks as required
* Reconcile monthly credit card statements
* Collect and distribute team mail, manage leave requests and schedule reviews
* Provide general administrative support to the wider team when needed
* Prepare reports, presentations and documentation
* Manage internal systems including Salesforce and document tracking
* Organise internal and external events and functions
* Assist with processing invoices and coordinating legal documents
* Provide reception cover and support event-related initiatives when required
What we're looking for:
* Previous experience as a Personal Assistant or Team Assistant at a senior level
* Excellent written and verbal communication skills
* High attention to detail and strong time management
* Confidence in working with Microsoft Office
* A proactive attitude and willingness to support the wider team
* Ability to multitask and prioritise in a busy environment
* Friendly, approachable and a team player
Desirable but not essential:
* Experience in property development
* Familiarity with Adobe Acrobat and InDesign
* Previous experience planning and managing corporate events
This is a great opportunity for someone who enjoys working in a supportive, collaborative environment and is looking for a varied and rewarding role