Personal Assistant - Infectious Diseases
Monash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.
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Step Into a Role That Makes a Difference
Be part of something bigger. Help shape the future of healthcare in Victoria.
About Infectious Diseases
Monash Infectious Diseases is an academic clinical unit at Monash Health. Our vision is to improve the overall health of our community by preventing, equitably treating and advancing our knowledge of infectious diseases. In all aspects of infectious diseases, we aim to provide high quality care for patients, advocate for them and their diverse communities, and support and improve this with research and education. We also aim to support and educate each other in a collegial and collaborative culture. The unit provides infectious diseases care to a population of approximately 1.3 million, making it one of the largest services in Australia. Key clinical and research areas include: clinical infectious diseases, antimicrobial stewardship, infections in immunocompromised populations, mycobacterial infections and care for patients with HIV.
About the Role
We are seeking a highly motivated and professional Personal Assistant to provide high‑level executive support to the Head of Unit and Deputy Head of Unit in the Infectious Diseases Department. This role is integral to ensuring the smooth operation of the department, which spans six Monash Health sites and includes approximately 40 infectious diseases physicians and 11 registrars.
Key Responsibilities
* Provide confidential executive support to the Head of Unit and Deputy Head of Unit
* Coordinate and manage meetings, communications, and schedules
* Prepare agendas, minutes, and reports for meetings
* Assist with administrative tasks, including managing bookings, expenses, and travel arrangements
* Undertake general administrative duties and project management tasks
* Build and maintain strong relationships with internal and external stakeholders
* Display professional communication and technical skills.
An above‑award salary will be considered, commensurate with the successful applicant's experience qualifications.
We are committed to supporting flexible work options. For example, applicants seeking school‑hour arrangements are encouraged to apply.
About You
You are a proactive and organised individual with exceptional communication and interpersonal skills. You thrive in a fast‑paced environment and are committed to delivering high‑quality support.
You have
* Strong administrative and organisational skills.
* Ability to work under pressure and manage competing priorities.
* Proficiency in Microsoft Office Suite and other relevant systems.
* Experience in a healthcare or similar environment (preferred).
* A commitment to Monash Health's values of integrity, compassion, and excellence.
You also bring
* Excellent interpersonal skills and the ability to collaborate within a multidisciplinary team
* Proven ability to perform in a complex environment, meeting high standards and tight deadlines while adapting to shifting priorities
* Capability to prioritise tasks and apply discretion within established policies and procedures
* Advanced proficiency in software applications (Outlook, Word, Excel, PowerPoint)
* Exceptional customer service skills and high‑level written and verbal communicationInitiative and independence in task execution while contributing effectively to a team environment
* Strong interpersonal and communication abilities
In return
We are a connected team, driven by strong shared values and an unwavering commitment to excellence. Our team is highly skilled, collaborative, and welcoming—where your career growth is only limited by you. There has never been a better time to join us, and here are just a few reasons why:
* Access to Monash Health's in‑house learning portals to enhance your clinical expertise and knowledge
* Opportunities to build leadership and project management skills
* Mentorship and career development support
* Assistance to attend relevant forums and conferences
All full‑time employees can accrue a day off every four weeks. Additionally, you'll enjoy benefits such as salary packaging to boost your take‑home pay, on‑site subsidised staff parking and gym, a provided uniform, and access to a comprehensive Employee Assistance Program (EAP).
For a confidential discussion and to explore the opportunity further, please call A/Prof. Claire Dendle on 9594‑4552 or Whitney Monagle on 9594‑4552.
We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.
How to Apply
Applications are accepted via the Monash Health onlineEHub system. For information including how to apply and probity check requirements, please click here for the 'Application Guide'.
Applications will be screened upon receipt and selection activity may commence prior to the closing date.
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