Location: Melbourne, Brisbane, Canberra, Sydney
Contract Type: Permanent
MinterEllison is one of Australia's largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities.
MinterEllison helps our clients to solve complex problems every day. We do this by our full-service legal offering and complementary advisory offering, MinterEllison Consulting, where clients seek out our industry-informed independent advisors who understand where strategy meets risk, and how to unlock opportunities.
We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.
At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.
We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)
The Role
Our busy and successful team are looking for a talented Executive Assistant to join our Education Consulting team on a full-time basis.
* Developing productive working relationships with key contacts internally;
* Electronic and hard copy document and file management;
* Diary management and organisation of fee earners;
* Document production including use of precedents and new documents;
* Organising and coordinating meetings;
* Monitoring emails and taking telephone calls;
* Organising interstate travel;
* Drafting correspondence, document preparation and amendments;
* Reconciliation of corporate AMEX expenses through Concur;
* High volume file management including file opening and closing, electronic and physical filing; Conducting the billing cycle, including end of month billing, time recording and reporting using Elite;
* Management of client billing protocols;
* Other adhoc duties as required
About You
This role will suit a candidate with previous legal and EA experience, ideally gained in a high volume and fast-paced environment. In addition, you will possess the following attributes:
* 2+ years previous EA or legal secretarial experience
* Excellent prioritisation and organisational skills
* Proven ability to multi-task
* Strong understanding of MS Office applications, including Word, Excel, PowerPoint and other software
* Ability to prioritise multiple tasks and manage deadlines
* A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts and clients
* An adaptable and flexible nature
* Ability to deal with confidential information in a discrete manner
* High level of accuracy and attention to detail
* The ability to clearly and confidently communicate at all levels
* A proactive approach and high levels of initiative
* High level of energy and enthusiasm
EEO and Diversity Statement
We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply. We encourage all applications, including if you do not meet all the criteria listed for the role.
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