Overview
Executive Assistant to Managing Director
About Innovis
Innovis is a leading engineering consultancy delivering innovative, practical, and sustainable solutions across buildings, construction, and development sectors. With offices in Melbourne, Sydney, Adelaide, and London, we combine creativity, integrity, and a client-first mindset to provide high-quality outcomes.
As a people-first business, we invest in our teams, systems, and leadership to drive growth. With over 60 staff and ambitious expansion plans, we are seeking an Executive Assistant to our Managing Director to play a pivotal role in supporting our leadership and enabling the business to achieve its goals.
The Opportunity
We're looking for a highly organised and proactive Executive Assistant to support our Managing Director. This is a hands-on and varied role that will see you managing critical priorities, coordinating high-level meetings, and acting as a trusted partner to the MD.
You'll be at the centre of communication, strategy, and operational support, helping to keep the business running smoothly while freeing up the MD to focus on clients, leadership and strategic growth.
What You'll Be Doing
* Provide high-level administrative support including diary management, travel arrangements, and meeting coordination.
* Coordinating board meetings, director briefings, and strategy sessions.
* Preparing, collating and reviewing reports, presentations and correspondence.
* Acting as a key liaison between the MD and internal/external stakeholders.
* Track milestones, manage deadlines, and follow up on action items.
* Supporting business development activities, client engagement, and proposals.
* Handling confidential matters with discretion.
* Maintain awareness of business priorities and ensure alignment across teams.
What We're Looking For
* Proven experience as an EA or similar supporting senior leadership.
* Experience working with boards or at executive level is highly regarded.
* Exceptional organisational and time management skills.
* Strong communication skills with high attention to detail.
* Proactive mindset and ability to take initiative.
* Proficiency in Microsoft Office Suite and collaboration tools.
* Ability to thrive in a fast-paced, professional services environment.
* Professional, adaptable, and discreet.
Why Join Innovis?
* Work closely with a dynamic Managing Director.
* Be part of a growing, values-driven consultancy with big ambitions.
* Flexible working arrangements and a supportive culture.
* Genuine career development opportunities as the business scales.
* Competitive remuneration and benefits package.
Ready to Make an Impact?
If you're ready to bring your expertise to a high-performing, people-focused business, we'd love to hear from you. Apply now and help us shape the future of Innovis.
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