Join our team and help senior leaders deliver exceptional results for clients across Australia. As an Executive Assistant, you'll be at the heart of our operations, ensuring seamless support and enabling our team to focus on what matters most. This is your opportunity to grow your career, build strong relationships, and contribute to a culture of excellence.
As an Executive Assistant in the General Industries team, you provide dedicated onsite support to senior leaders and their teams in Melbourne. You play a key role in enabling our client service by managing priorities, coordinating logistics, and fostering collaboration. You work closely with colleagues across Australia and globally, helping us deliver outstanding results in a dynamic environment.
Job Responsibilities
* Manage complex calendars and coordinate meetings across multiple time zones
* Build and maintain effective relationships with internal and external stakeholders
* Screen incoming calls, assess priority, and exercise discretion when sharing information
* Organize and coordinate domestic and international travel in line with company policies
* Process invoices and expense claims for the team, ensuring compliance with guidelines
* Draft high-quality emails and communications
* Handle routine tasks independently and proactively communicate any issues or delays
* Collaborate with fellow Executive Assistants to provide mutual support
* Lead and coordinate ad hoc projects as required
* Manage printing, binding, and office supply orders
* Support broader team initiatives for the Investment Banking Australia franchise
Required Qualifications, Capabilities, and Skills
* Minimum 3 years' experience as an Executive Assistant supporting senior leaders
* Advanced organizational skills and attention to detail
* Demonstrated sound judgement and discretion in confidential matters
* Strong interpersonal, written, and verbal communication abilities
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
* Excellent telephone etiquette and ability to manage competing priorities
* Proven experience managing complex calendars and travel arrangements
* Business or Secretarial College diploma or equivalent qualification
* Ability to work onsite in Melbourne office
Preferred Qualifications, Capabilities, and Skills
* Experience supporting teams in investment banking or financial services
* Familiarity with expense management systems and invoice processing
* Experience coordinating logistics across multiple locations
* Ability to work effectively with remote teams
* Experience leading or supporting ad hoc projects
* Advanced proficiency in Microsoft Office applications
* Demonstrated adaptability in a fast-paced, dynamic environment