Executive Assistant - Investment Coordination
Temporary Full-Time | Complex, High-Visibility Role
We are seeking a proactive, highly organised
Executive Assistant
to support a high-performing Investment team within a large, listed corporate environment.
This is a broad, business-critical role that goes well beyond traditional EA responsibilities. You will be the central point of coordination for executive-level meetings, board-related activities, and team administration across a significant national asset portfolio.
Key Responsibilities
Executive and Stakeholder Support
* Manage complex calendars and coordinate meetings involving internal stakeholders and external partners
* Liaise with senior leaders, executive assistants, and board-level contacts to manage scheduling and logistics
* Monitor a shared team inbox, triaging requests and communications appropriately
Board and Meeting Coordination
* Coordinate regular and ad hoc meetings, internal governance meetings, and board site tours
* Prepare and distribute agendas, minutes, and action items
* Support the creation of high-quality documents and presentations for senior stakeholders
Administration and Systems Oversight
* Manage access and content updates for the portal (SharePoint-based)
* Oversee expense processing and supplier invoices
* Assist with the preparation and coordination of showcases and key team events
What We're Looking For
* Demonstrated experience as an
Executive Assistant
, preferably within a listed or corporate environment
* Proven ability to manage complex scheduling, stakeholder communication, and high-quality document preparation
* Strong attention to detail and professional presentation standards
* Confident working across all levels of an organisation, including board members and external partners
* Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, PDF tools)
* Experience with SharePoint or Diligent is advantageous
* A proactive, solutions-focused mindset and strong organisational skills are essential
Why Join?
* Be a key player in a high-performing team, supporting strategic partnerships and governance activity
* Enjoy variety and visibility in a role that touches multiple parts of the business
* Temporary position (potential to convert to permanent) in a collaborative and respected corporate environment, based in Melbourne