* Permanent Part-Time | 30 hours per week.
* Hybrid working model | Carlton and WFH.
* $34.58p/h - $37.73p/h ($53,944.80p/a - $58,858.80p/a) + Super + Salary Packaging.
Diabetes Victoria is the leading charity and peak consumer body working to support, empower and campaign for Victorians affected by or at risk of diabetes. We provide programs, services, and evidence-based information that help people live well with diabetes, while also advocating for better care and prevention.
We are proud to coordinate and deliver the OzDAFNE Program. This is a structured education program designed to support adults living with Type 1 diabetes in managing their diabetes effectively and independently.
ROLE REQUIREMENTS
We are seeking a reliable and versatile Administration Officer to support the delivery of OzDAFNE and other structured education programs within our Programs and Service Development team. This role is ideal for a detail-oriented, proactive individual who enjoys working independently and collaboratively in a small, committed team.
You will play a key part in the coordination of structured education programs by providing high-level administrative and logistical support, ensuring smooth delivery of national and state-based activities.
Key Responsibilities:
* Provide end-to-end administrative support for structured education programs, including the OzDAFNE program.
* Respond to participant and health professional enquiries via phone and email.
* Manage program bookings, correspondence, and evaluation materials.
* Support planning and coordination of meetings, training sessions, and events – including logistics, venue arrangements, catering, travel, and materials.
* Maintain accurate participant records and program data in line with privacy and quality assurance standards.
* Prepare invoices, process payments, and manage stock and resource distribution.
* Update relevant web content and assist with marketing or promotional materials.
* Collaborate with internal teams and external stakeholders to support program delivery and program development.
ABOUT YOU
Essential:
* Experience in office administration, event coordination or program support (ideally in a health or community organisation).
* Excellent time management, communication and customer service skills.
* The ability to prioritise tasks and work independently.
* Proficiency with Microsoft Office and database systems.
* A strong eye for detail and a proactive, problem-solving approach.
* An understanding of or interest in the health sector and supporting diverse communities.
* Current Police Check and Working with Children Check (or willingness to obtain).
WHY US?
Reporting to the OzDAFNE Coordinator, you will receive:
* Hybrid working-from-home and Carlton office options.
* Health promotion charity salary packaging tax benefits: $15,900 for general living expenses; $2,650 for meals and entertainment per year.
* Exposure to the peak health promotion employer brand.
* A dynamic and inclusive team environment.
* Access to thousands of online learning and development modules on many topics.
* Access to a discounted gym membership for you and your family.
* A Wellbeing Day to be taken annually to support employee mental health and more!
APPLY NOW
We celebrate and welcome people from all backgrounds and experiences. Join Diabetes Victoria in our vision and purpose!
Hit the ‘Apply’ button and submit your resume and cover letter outlining your skills and what you can bring to this exciting role. Applications close 5:00 PM, Friday, August 15th, 2025.
No agency applications, please.