**About us**
The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.
**About the role**
The role will contribute to a supportive high performing team culture, supporting colleagues and managers
**About you**
To be considered for the role, you must be able to demonstrate:
- Proven experience in working in an executive or team co-ordination and support role is required
- Demonstrated experience in delivering a range of executive and business support functions for multiple teams.
- Demonstrated experience in managing stakeholders and collaborating with others to ensure work and outcomes are achieved to a high standard.
- Strong organisational and prioritisation skills, including the ability to be adaptable and adaptable to changing priorities.
- Demonstrated experience in preparing and quality checking a range of business documents and correspondence to ensure fit for purpose and compliance with departmental style and format guidelines.
- Ability to seek solutions to problems through accessing various resources such as departmental policies, guidelines and people, recognising barriers and risks, and finding effective ways to overcome them with limited supervision. Escalation of issues to the Senior Executive Assistant may be required at times.
**Key accountabilities**
- Provide executive support to the Executive for all meetings and travel, preparation of presentations and meetings papers, organising venues and online meetings, agendas, taking minutes and follow up actions, and providing progress reports on outstanding matters.
- Maintain strong relationships with senior management, work group heads and staff within the Department, as well as other public and private sector agencies.
- Review and edit briefs and correspondence in an accurate and timely manner for the work group.
- Manage the onboarding and offboarding of team members using the GIPS system, to ensure team members have the relevant network access and equipment in a timely manner, as well as assisting with general HR recruitment.
- Ensure the GIPS system is maintained and kept up to date reflecting all staff movements
- Support the coordination and implementation of projects, activities and tasks that come under the responsibility of the work group; providing administrative and IT tools support (such as Microsoft Teams, SharePoint and Onedrive) to work group team members
For specific responsibilities please review the attached position description.
This position is only open to applicants with relevant rights to work in Australia.
**How to apply**
- a resume; and
- a cover letter which addresses the key selection criteria (within three pages)
**Other relevant information**
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S; Act), to support this DGS has a COVID-19 Vaccination policy which **strongly recommends** all DGS employees be fully vaccinated.
DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.
📌 Executive Assistant
🏢 Department of Government Services
📍 Melbourne