About the Company
This is an exciting opportunity to join a growing, purpose-led organisation within the facilities and services sector. The business has evolved significantly in recent years and is now entering its next phase of growth. Culture sits at the heart of everything they do. You'll be joining a close-knit, down-to‐earth team that values trust, collaboration and accountability. It's a fast-paced yet supportive environment, with a genuine family feel where people back each other, pitch in and celebrate wins together.
About the Role
Reporting directly to an entrepreneurial and highly engaged CEO, this Executive Assistant role is a true right-hand position. You will play a pivotal role in keeping the business running smoothly, providing trusted, high-level support while also overseeing the day‐to‐day operations of the Melbourne office. This is a hands‐on, varied role that will suit someone who enjoys being at the centre of the business, thrives on responsibility and can confidently juggle competing priorities.
Key Responsibilities
* Providing high-quality, timely executive support to the CEO, senior leaders and Board
* Managing the CEO's inbox, diary, meetings and travel
* Preparing communications, presentations and reports
* Organising meetings, agendas and minutes and tracking actionsSupporting project tracking and follow‐ups from leadership meetings
* Overseeing the day‐to‐day running of the Melbourne office
* Coordinating office supplies, kitchen stock and facilities matters
* Booking and preparing meeting rooms
* Acting as a welcoming first point of contact for visitors
* Operating with discretion, professionalism and confidentiality at all times
* Supporting ad hoc tasks and projects as required
About You
* Experience in an Executive Assistant or senior administration role supporting senior leaders
* Confidence working with multiple stakeholders
* Strong MS Office skills, particularly Outlook, Excel and PowerPoint
* Fast and accurate typing skills
* Experience with CRM, ERP or automation tools highly regarded
* Project coordination experience highly regarded
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