We are seeking a highly capable and detail-oriented PA/Team Coordinator to join a leading executive search firm, based in Melbourne
* Collins Street, Melbourne (hybrid)
* $40-45 hour + Super
* Immediate Start utnil 31st January with potential to go permanent
About the role:
As a Team Administrator/Personal Assistant, you will be supporting two senior Partners—one based in Melbourne and one in Sydney—within a leading executive search firm specialising in high-level government appointments (CEO to Director level).
Key Responsibilities:
* Provide executive support across two Partners and their teams
* Manage diaries, travel, and coordinate candidate/client meetings
* Format and manage the full lifecycle of search documentation:
* Proposals, follow-up letters, shortlist reports, ministerial reports
* Liaise with clients, candidates, and psychometric consultants
* Coordinate boardroom events, psychometric testing, and client briefings
* Assist with business development activities including mailouts and client outreach
* Interface with research team to support search projects (no research required)
* Maintain CRM/database records (Invenias), manage unsolicited CVs and pro bono career calls
* Ensure high standards of accuracy and presentation across all documentation
Ideal Candidate Profile:
* Strong PA/administrative experience in a corporate or consultancy environment
* Experience in government or NFP sectors highly regarded
* Exceptional attention to detail and document formatting skills
* Professional communication style with ability to engage senior stakeholders
* Comfortable working across teams and locations (Melbourne & Sydney)
* Advanced MS Office skills; familiarity with CRM systems
* Knowledge of system called Invenias would be highly beneficial
* Confident managing multiple priorities and working independently
Work Conditions & Culture:
* Hybrid Work: Tuesday through Thursday in office; Monday & Friday WFH (flexible)
* Hours: 9am–5pm (occasional extension to 5:30–6pm)
* No police checks or clearances required
* Temp-to-perm opportunity with long-term career potential
* Supportive, high-performing team with a strong culture of excellence
Interested? Make sure to apply
Diversity, Equity & Inclusion at Hudson
Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen. Casual Loading *Please note for all Australian* based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.